Workplace Coordinator Jobs

About The Position

Requirements

• 3 years of experience supporting high level management in an office coordination or administrative capacity.
• Associate's degree or equivalent professional experience.
• Excellent written and verbal communication skills with exceptional attention to detail and accuracy.
• Proficiency in Microsoft Office Suite, Google Workspace, and video conferencing platforms.
• Strong organizational and project management skills with the proven ability to multitask and prioritize effectively under pressure.
• High level of professionalism, discretion, and independent decision-making ability when handling confidential information.
• Demonstrated experience managing vendor relationships and coordinating facility operations.

Nice To Haves

• Bachelor's degree or equivalent professional experience in office management, facilities coordination, or a related field.
• Experience with travel management systems and expense reporting software.
• Familiarity with facilities management principles and vendor coordination best practices.
• Experience in event planning and execution for corporate environments.

Responsibilities

• Register all internal and external visitors with building security and coordinate seating assignments to ensure smooth arrivals and departures.
• Serve as the primary liaison with building management and maintenance teams, addressing office and shared facility issues promptly and professionally.
• Oversee cleaning services and manage third-party vendor relationships to ensure consistent, high-quality service delivery across the office.
• Book and manage conference room scheduling, ensuring spaces are optimized and available for meetings, presentations, and collaborative work.
• Order and maintain office supplies, snacks, beverages, and catering deliveries while managing inventory rotation to keep the workplace well-stocked.
• Plan and execute office events, including happy hours, team dinners, and visitor gatherings that foster connection and collaboration.
• Coordinate beverage services and handle meeting refreshment setup and cleanup to support productive gatherings.
• Organize office-wide training sessions, fire safety drills, and wellness activities in partnership with building management.
• Support high-profile visitor logistics and executive needs in coordination with administrative partners across locations.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)