Workplace Coordinator Jobs

About The Position

Requirements

• High school diploma or GED.
• At least 1 year of experience in a related business, customer service, administrative, or technical environment.
• At least 1 year of customer-facing experience.
• Demonstrated knowledge of and comfort working with technology and office systems.
• Strong customer service and relationship-building skills.
• Strong organizational and time-management abilities.
• Proactive problem-solving and issue-resolution approach.
• Leadership skills and ability to take initiative.
• Ability to manage multiple projects and priorities simultaneously.
• Ability to present information to small groups.
• Moderate problem-solving and decision-making skills.
• Basic technical aptitude and willingness to learn new systems and equipment.
• Strong written and verbal communication skills.
• Ability to work effectively with customers, vendors, facilities teams, and internal stakeholders.
• Ability to interpret, comprehend, and apply complex information and instructions.
• Ability to walk, stand, bend, reach, lift, carry, and set up materials or equipment for meetings and events, including lifting and carrying up to 50 pounds as needed.
• Moderate manual dexterity and regular use of office equipment, keyboards, calculators, and other workplace tools.
• Ability to transition between administrative responsibilities and hands-on operational support throughout the workday.

Nice To Haves

• Experience coordinating corporate meetings, conferences, workplace events, or employee programs.
• Experience working directly with external vendors and service providers.
• Experience supporting office operations, workplace services, or administrative functions.
• Ability to lead projects, prioritize competing responsibilities, and work independently.
• Experience scheduling meetings and coordinating calendars with administrative teams or business leaders.

Responsibilities

• Oversee daily operations of a mailroom, copy center, scanning facility, or other workplace services functions.
• Coordinate onsite meetings, conferences, town halls, and special events from planning through execution.
• Work with administrative teams and business leaders to schedule meetings and support workplace initiatives.
• Participate in planning meetings and collaborate with stakeholders to support successful event execution and customer satisfaction.
• Coordinate with vendors, facilities teams, and building occupants on workplace operations and event logistics.
• Provide customer service and maintain formal daily contact with customer representatives.
• Use initiative and proactive problem-solving to address operational needs and improve service delivery.
• Assist with event setup and breakdown, room configurations, and other physical event-support activities.
• Operate office equipment, including PCs, copiers, multifunction devices, imaging equipment, and mail-processing equipment.
• May support courier, reception, switchboard, shipping and receiving, and mail delivery and processing functions.
• Implement and support Ricoh Service Excellence Programs.
• Operate required equipment and software to meet service-level agreements.
• Support profitability goals through effective use of company materials and supplies.
• Create and complete work orders, monitor contractors, conduct inspections, and report facility-related issues.
• Manage office supply inventory and reorder supplies as needed.
• Coordinate conference room scheduling and audiovisual equipment resources.
• Maintain positive working relationships with customers, vendors, and internal teams through professional communication.
• Collect operational data and provide reporting support to leadership and customers, including monthly reporting.
• Complete financial and operational responsibilities accurately and on time.
• Perform additional duties as assigned.