Office Manager & Workplace Experience Coordinator
About The Position
Slingshot Biosciences is seeking an Office Manager & Workplace Experience Coordinator to support onsite workplace operations in Emeryville, California. The role manages office administration, supplies and pantry operations, facilities and janitorial coordination, visitor reception and physical access, mail and parcel logistics, IT hardware tracking and onboarding/offboarding logistics, telecom systems, and People Operations and recruiting support. The position also plans company events and helps reduce administrative overhead so the core operations team can remain agile. The role reports to the Director, Quality and Operations. This is an onsite, part-time contract role scheduled Monday through Friday from 9:00 AM to 2:00 PM, totaling 25 hours per week.
Requirements
- At least 3 years of experience in office management, workplace operations, or administrative facilities coordination.
- Experience with workplace and business software, including access control, HRIS/ATS tools, and collaboration or telecom platforms.
- Strong organizational skills and the ability to troubleshoot facility issues independently.
- Excellent interpersonal skills when working across executive and scientific teams.
- Ability to lift up to 30 pounds for supply deliveries and event setup.
- Legal authorization to work in the United States.
Nice To Haves
- Experience in a fast-paced biotechnology, life sciences, or high-growth startup environment.
- Experience with Rippling, NetSuite, Greenhouse, Dialpad, Slack, Google Workspace, and Excel.
Responsibilities
- Monitor and maintain office stationery, administrative consumables, and pantry inventory using Costco Business Delivery and Amazon.
- Manage corporate meal platforms and executive catering, and reconcile monthly invoices.
- Maintain the breakroom, conduct weekly refrigerator cleanouts, and coordinate service schedules for commercial drinking water dispensers.
- Serve as the onsite liaison with property management to resolve HVAC, thermostat, plumbing, and appliance issues.
- Coordinate and inspect custodial schedules and cleaning standards across office and common areas.
- Coordinate annual fire extinguisher inspections and routine safety compliance visits, and process related vendor invoices.
- Welcome visitors, clients, candidates, and vendors; facilitate visitor NDA execution, scanning, and digital archiving.
- Administer the Avigilon Alta keycard and mobile access system, issue digital credentials and physical badges, and audit permission groups.
- Receive, sort, and distribute incoming mail and packages.
- Track hardware assignments, serial numbers, and equipment allocations in the central laptop inventory register.
- Coordinate hardware staging for new hires with managed IT providers, and arrange equipment returns, intake, and credential deactivation during offboarding.
- Support basic user provisioning, call routing, and extension maintenance in the Dialpad virtual phone system.
- Assist HR with routine employee profile updates and basic recordkeeping in Rippling and NetSuite HR.
- Support hiring managers with interview scheduling, recruiting stage updates, and secure CV/resume storage.
- Plan and execute monthly company-wide social gatherings, holiday celebrations, and milestone lunches, including event budgets and vendor logistics.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
