Workplace Experience Coordinator

Hubble Network•San Francisco, CA

2d•Onsite

About The Position

Hubble Network is hiring an onsite, full-time Workplace Experience Coordinator to help establish and operate its new San Francisco office. The coordinator will ensure the office runs smoothly, support employees, and provide a polished, welcoming experience for visitors, guests, investors, board members, and candidates. This foundational role requires adaptability, strong business judgment, clear communication, discretion, and ownership in a fast-changing startup environment. The coordinator will work closely with the Seattle-based Workplace Experience Manager and the Operations team to align processes, standards, and culture across locations. The role contributes to operational efficiency by developing and refining procedures and policies, communicating important information across the office, and upholding employee safety standards.

Requirements

At least 3 years of experience in office management or operations.
Exceptional time management, multitasking, and proactive problem-solving skills.
Strong verbal and written communication skills and a professional demeanor.
Proficiency with Google Workspace, Slack, and modern workplace tools.
Grit, adaptability, and a high-energy, positive approach to challenges.
Ability to lift up to 50 lbs and perform hands-on workplace tasks.
Absolute discretion when handling sensitive company information.
Must be a U.S. citizen or lawful permanent resident (green card holder), as required for ITAR compliance.

Nice To Haves

Experience managing office moves, expansions, and capacity planning to ensure smooth transitions.
Event-planning experience with a track record of executing impactful events.
Expertise in developing internal systems and processes to improve efficiency.
Background in hospitality, facilities management, or HR.

Responsibilities

Manage day-to-day office facilities, supplies, inventory, deliveries, catering, and vendor relationships, including cleaning, maintenance, and pest control.
Manage front-of-house logistics and welcome guests, investors, and board members.
Coordinate interview logistics and candidate experience.
Partner with the Seattle Workplace Experience Manager on cross-location initiatives.
Lead logistics for the San Francisco office move-in.
Communicate office updates and support company events.
Help foster an inclusive workplace environment.
Contribute to developing and refining office procedures and policies, sharing important information across the office, and upholding employee safety standards.