Workplace Experience Coordinator

FloQast • Chicago, IL

1d • Onsite

About The Position

FloQast is seeking a part-time Workplace Experience Coordinator to own day-to-day operations and the onsite experience in its Chicago office. This highly visible, hands-on role keeps the space organized, functional, and well supported, removes friction for employees, and helps create a welcoming, positive workplace culture. The schedule is 20–30 hours per week across three in-office days. Visa sponsorship is not available. The hourly pay range is $20.00–$25.00.

Requirements

• Strong communication skills.
• Experience in office coordination, workplace support, or administrative roles.
• Strong sense of ownership and ability to work independently.
• Friendly, approachable, and dependable presence in the office.
• Highly organized, with good time management and attention to detail.
• Comfortable switching between different types of tasks throughout the day.
• Able to lift up to 25 pounds.
• Comfortable communicating with vendors or building staff to troubleshoot issues.

Nice To Haves

• Experience working in a small office or startup environment.
• Familiarity with workplace tools such as Zoom, Google Workspace, or Slack.
• Events experience and interest in building a positive workplace culture.
• Flexibility to support events after hours, as needed.

Responsibilities

• Make day-to-day purchasing decisions for office supplies, equipment, events, and facilities-related expenses within approved budget parameters.
• Set up and manage recurring office lunch and snack programs.
• Greet guests and customers and help ensure their visits are smooth and welcoming.
• Coordinate office mail and deliveries, and work with IT on equipment drop-offs and pickups.
• Keep the office tidy, stocked, and running efficiently, including light cleanup when needed.
• Support team events such as birthday treats, happy hours, and seasonal celebrations.
• Serve as the go-to person for office questions, supply requests, and day-to-day logistics.
• Communicate with building staff, vendors, and the facilities team as needed.
• Support occasional administrative or facilities-related tasks.
• Order office supplies and manage inventory.
• Track and report facilities and operational expenses, ensuring activities stay within approved budget parameters.
• Complete other assigned tasks that help the company meet its goals.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed