Workplace Coordinator

WithCoverage•New York, NY

3d•$32 - $36•Onsite

About The Position

WithCoverage is hiring a Workplace Experience Coordinator to manage the day-to-day operations of its New York office and provide a welcoming, well-organized experience for employees, candidates, clients, partners, and visitors. The role works closely with People Operations and Talent Acquisition and includes office operations, onboarding and offboarding logistics, front-of-house support, and workplace events. The position is on-site in the New York office and is expected to work 9 a.m. to 4 p.m. Monday through Thursday, approximately 26 hours per week. The expected starting cash compensation is $32–$36 per hour.

Requirements

1–3 years of experience in office coordination, workplace operations, hospitality, front desk, or a similar fast-paced, people-facing role.
Strong organization and ability to manage multiple tasks, such as deliveries, catered meals, and candidate arrivals, without losing track of details.
Warm, polished communication with candidates, new hires, executives, and building staff.
Comfort with tools such as Google Workspace, Slack, and an HRIS.

Nice To Haves

Experience with Greenhouse.
Experience at a startup or high-growth company.

Responsibilities

Run the New York office, serving as the point of contact for building management, access and ID cards, deliveries, mail, and the front door.
Manage office supplies, snacks, pantry ordering, and restocking, including kitchen refrigerators and the pantry.
Coordinate team meals, catering, and food delivery, and maintain the kitchen and common areas.
Maintain the seating plan and assign desks for new hires and visitors.
Track vendors, recurring orders, and office spending against budget.
Prepare, ship, and track laptops and equipment for new hires and remote employees, and arrange return shipping during offboarding.
Prepare new hires for their first day by arranging their desk, office tour, swag, and first-day logistics.
Lead new hire orientation, covering the company's mission, values, benefits overview, and office basics.
Coordinate new hire swag and welcome kits, weekly new joiner lunches, system access setup, and other onboarding tasks.
Greet candidates, clients, partners, vendors, and other office visitors and help them get settled.
Set up conference rooms for meetings and interviews and reset them afterward.
Keep in-office interview schedules running on time and coordinate onsite interview logistics with the Recruiting Coordinator.
Plan and run in-office events, including catering, setup, confirmations, and day-of support.
Help deliver culture initiatives, including new hire lunches and team celebrations.