Workplace Coordinator

Arxlight•Oakland, CA

2d•$60,000 - $75,000

About The Position

Arxlight is an innovative drone technology company specializing in unmanned aerial systems for public safety applications, designing and building drones that support first responders, law enforcement, and emergency services. Arxlight is seeking a detail-oriented, proactive Workplace Coordinator to manage administrative tasks and logistics and maintain a clean, welcoming office environment. The position suits someone who thrives in a dynamic, fast-paced setting and is comfortable handling a variety of responsibilities. The coordinator manages office operations, supports staff with administrative needs, maintains files and compliance information, and serves as a contact for vendors and service providers. The role also involves errands and package pickups, requiring reliable transportation and a valid driver's license. Arxlight offers a collaborative, mission-driven work environment focused on community safety, opportunities for professional growth as the company scales, and competitive compensation and benefits. The company is an equal opportunity employer committed to diversity and inclusion.

Requirements

High school diploma or equivalent required.
1–3 years of experience in an administrative, office support, or logistics role.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general scheduling software.
Strong organizational skills and keen attention to detail.
Excellent written and verbal communication abilities.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Reliable transportation and a valid driver's license for running errands and picking up packages.
Self-starter attitude and willingness to pitch in wherever needed.

Nice To Haves

Associate's or bachelor's degree preferred.
Experience in a startup, technology, or manufacturing environment.
Familiarity with inventory management or procurement processes.
Interest in drone technology, public safety, or emerging tech industries.

Responsibilities

Manage logistics operations, including picking up packages, ordering parts, and coordinating shipments and deliveries.
Monitor and replenish office supplies and equipment as needed.
Perform light office upkeep during the day outside of normal cleanings.
Coordinate calendars, schedule meetings, and assist with appointment management for staff.
Handle incoming and outgoing correspondence, communications, and general front-desk inquiries.
Organize and maintain physical and digital files, records, and documentation, including information for cyber and physical compliance.
Support team members with administrative tasks and ad hoc projects.
Help coordinate meetings, team events, and office activities.
Serve as a point of contact for vendors, suppliers, and service providers.