Workplace Coordinator

Lambda • San Jose, CA

6d • $52 - $69 • Onsite

About The Position

The Workplace Coordinator is part of Lambda’s Workplace team and supports office operations and employees. Serving as the first point of contact at the San Jose office for employees, visitors, customers, and vendors, this role handles operational and administrative tasks, manages workplace workflows and systems, and helps cultivate a positive and productive workplace. The position requires working in the San Jose office five days per week, Monday through Friday, with occasional travel to the San Francisco office for event support and coverage.

Requirements

• At least 2 years of administrative experience.
• Experience working in a fast-paced work environment.
• Experience managing an office space.
• Proficiency in Google Suite, Microsoft Suite, and Slack.
• Experience placing supply orders and organizing mail.
• Resourcefulness, creative problem-solving ability, and adaptability to competing demands while remaining approachable.
• Excellent verbal, written, and interpersonal communication skills.

Responsibilities

• Assist with management of the San Jose office.
• Greet and register visitors, notify their hosts of arrival, and provide customer service to employees, guests, and visitors.
• Maintain conference rooms and keep them clean, neat, and stocked.
• Order and restock kitchen snacks, drinks, and office supplies; keep the refrigerator and coffee makers clean.
• Assist with workplace safety and security.
• Process and distribute incoming mail and fulfill shipping requests.
• Coordinate with IT on employee equipment and accessory requests.
• Source, manage, and maintain relationships with workplace vendors, including food and beverage, janitorial, and security vendors.
• Manage the Forkable lunch-service account.
• Collaborate with HR, IT, Legal, FP&A, and Workplace team members to support seamless operations.
• Act as the first point of contact for facility issues at the San Jose location.
• Assist with onsite and offsite office events, including ordering catering, decorating, setup, and cleanup.
• Travel occasionally to the San Francisco office to assist with events and coverage as needed.
• Routinely update and maintain the San Jose Emergency Action Plan and educate employees on emergency protocols and resources.
• Assist the Executive Assistant team with scheduling and other administrative tasks.

Benefits

• Generous cash and equity compensation.
• Health, dental, and vision coverage for employees and dependents.
• Wellness and commuter stipends for select roles.
• 401(k) plan with a 2% company match for U.S. employees.
• Flexible paid time off plan.
• Equal opportunity employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed