Workplace Coordinator

Iru•Miami, FL

8d•Onsite

About The Position

Iru is seeking a Workplace Coordinator to manage the food and beverage program across its Miami offices and support daily workplace operations. This hands-on role owns inventory, deliveries, restocking, kitchen organization, and beverage equipment care to maintain a consistent, well-stocked kitchen experience. The position requires frequent movement throughout multiple floors and kitchens and is not desk-based. The coordinator partners with the Head of Workplace and supports catering setup for major team events and internal meetings as needed. The role is strictly on-site at the Coral Gables and Coconut Grove office locations, with a standard full-time schedule aligned with primary office operating hours. It involves frequent lifting and carrying of food and beverage cases weighing up to 50 pounds, along with continuous walking, bending, and stretching.

Requirements

Able to regularly lift, move, and transport food and beverage cases weighing up to 50 pounds throughout the day.
Able to remain on their feet, move continuously, and repeatedly stock items across multiple floors and kitchens during the workday.
Strong organizational skills and ability to track inventory accurately, monitor stock levels, and maintain neat workspaces.
Self-directed, takes ownership, exercises good judgment, and manages tasks without constant supervision.
Reliable follow-through on recurring daily and weekly duties across multiple kitchens and offices.
Clear verbal communication skills and sound judgment when escalating facility or equipment issues.
Able to work strictly on-site at the Coral Gables and Coconut Grove office locations.

Responsibilities

Oversee and accurately track high-volume food, beverage, and kitchen inventory across Miami office facilities.
Restock breakrooms, kitchens, and beverage stations daily; monitor consumption to avoid shortages and reduce waste.
Keep storage areas, walk-in pantries, and supply cabinets clean and organized.
Receive, unpack, and verify vendor deliveries against purchase orders, and promptly resolve discrepancies or quality issues.
Coordinate supplier delivery schedules to minimize disruption to office workflows.
Maintain kitchen and breakroom equipment, including espresso and coffee machines, ice coolers, and water dispensers; perform regular cleaning, sanitation, and basic maintenance.
Report equipment problems and coordinate repairs or service calls with external vendors.
Partner with the Head of Workplace to keep communal office spaces presentable, safe, and efficient.
Conduct periodic walkthroughs of communal areas and maintain orderly kitchen environments.
Support general workplace operations and assist with catering setup for major team events or internal meetings as needed.