Workplace Coordinator

Iru•Miami, FL

10d•Onsite

About The Position

Iru is seeking a Workplace Coordinator to manage food and beverage operations across its Miami offices in Coral Gables and Coconut Grove. This hands-on, physically active role oversees food, beverage, and kitchen inventory; receives and verifies deliveries; maintains kitchen and beverage equipment; and helps keep communal spaces clean, organized, and welcoming. The coordinator also supports general workplace operations and assists with catering setup for major team events and internal meetings as needed. The position requires a strictly on-site presence at both office locations, with no remote or hybrid option. It follows a standard full-time schedule aligned with primary office operating hours and involves frequent walking, standing, bending, stretching, and lifting and transporting cases weighing up to 50 pounds.

Requirements

Able to regularly lift, move, and transport food and beverage cases weighing up to 50 pounds throughout the day.
Able to remain on their feet, move continuously, and repeatedly stock items across multiple floors and kitchens during the workday.
Strong organizational skills and ability to accurately track inventory, monitor stock levels, and maintain neat workspaces.
Self-directed, takes ownership, uses good judgment, and manages tasks without constant supervision.
Reliable follow-through on recurring daily and weekly duties across multiple kitchens and offices.
Clear verbal communication skills and sound judgment when escalating facility or equipment issues.
Able to work strictly on-site at the Coral Gables and Coconut Grove office locations.

Responsibilities

Oversee food, beverage, and kitchen inventory across all Miami office facilities.
Track inventory, monitor consumption, and perform daily restocking to keep kitchens, breakrooms, and beverage stations supplied while preventing shortages and minimizing waste.
Keep storage facilities, walk-in pantries, and supply cabinets clean and organized.
Receive, unpack, and verify vendor deliveries and order fulfillments.
Inspect deliveries against purchase orders and promptly address discrepancies or quality issues.
Coordinate supplier delivery schedules to minimize disruption to office workflows.
Maintain kitchen and breakroom equipment, including espresso and coffee machines, ice coolers, and water dispensers.
Perform regular sanitation, cleaning, and basic user maintenance of beverage equipment.
Report equipment issues and coordinate repairs or service calls with external vendors.
Partner with the Head of Workplace to keep communal areas presentable, safe, and efficient.
Conduct periodic walk-throughs of communal areas to check kitchen cleanliness and organization.
Support general workplace operations and assist with catering setup for major team events and internal meetings as needed.