PROPWR Workplace Operations Coordinator

PROPWR•Houston, TX

2d•Onsite

About The Position

The Workplace Operations Coordinator provides onsite administrative and operational support for the daily operation of the PROPWR Houston office. The role helps maintain a safe, organized, welcoming, and professional work environment by coordinating front office operations, visitor management, workspace readiness, and communication with building management and facilities. The position maintains a dotted-line relationship with the ProPetro Facilities & Security Department for guidance on facilities standards, access-control procedures, and vendor coordination. The role also provides reception and administrative support, coordinates office and building services, assists with onboarding and meetings, tracks facilities inventory, and handles mail and deliveries. The coordinator must maintain confidentiality and follow company Health, Safety, and Environmental policies, including required training and use of appropriate Personal Protective Equipment. The position requires a high school diploma or equivalent, prior experience in reception, facilities coordination, or administrative support, proficiency with Microsoft Office and standard administrative systems, strong communication and organizational skills, and a valid driver’s license with eligibility under company requirements. The role involves sitting, standing, walking, handling objects, reaching, stooping or bending, and occasionally lifting or moving up to 20 pounds. Some work environments may have moderate noise or exposure to extreme weather conditions.

Requirements

High school diploma or equivalent.
Prior experience in reception, facilities coordination, or administrative support.
Strong customer service skills and ability to interact professionally with employees at all levels, visitors, building management, customers, and vendors.
Proficiency in Microsoft Office applications, databases, and standard administrative systems.
Strong verbal and written communication skills.
Ability to manage multiple priorities, respond effectively to changing needs, and stay organized in a fast-paced environment.
Dependable, energetic, approachable, and service-oriented, with a professional and welcoming presence.
Proactive problem-solving skills and ability to identify office needs, coordinate solutions, and follow issues through completion.
Strong organizational and time-management skills.
Ability to handle confidential information with discretion and professionalism.
Ability to adapt to changing business needs and manage multiple responsibilities.
Valid driver’s license and ability to meet company driver eligibility requirements.

Responsibilities

Provide professional reception support to visitors, vendors, contractors, and employees.
Administer visitor registration, temporary badging, and host notifications according to established procedures.
Support the day-to-day administrative needs of the PROPWR Houston office.
Serve as the onsite liaison with building management for routine maintenance, access, parking, deliveries, building communications, and other office service needs.
Support incoming call management and message routing.
Maintain front desk materials, logs, and coverage documentation accurately and promptly.
Coordinate facilities and building service requests through the appropriate helpdesk, property management, or approved service provider; monitor progress and escalate unresolved issues.
Communicate relevant building notices, service interruptions, emergency information, and access changes to Houston office employees.
Assist with approved new-hire onboarding, including workspace preparation, building access and badges, Houston-specific onboarding materials, and directing new employees to appropriate company contacts.
Track, organize, and maintain facilities inventory, including keys, access cards, office supplies, and breakroom inventory; conduct periodic counts, identify discrepancies, support replenishment, and escalate issues as needed.
Coordinate ordering of office nameplates and business cards.
Coordinate conference room readiness, catering, and meeting support as requested.
Provide administrative support to the Executive Assistant on assigned office-related projects and initiatives.
Help maintain organized storage rooms, supply areas, and shared workspaces.
Assist with badge issuance, tracking, activation, and deactivation for employees, contractors, and visitors.
Support approved recycling and disposal processes for designated materials in accordance with company procedures.
Maintain strict confidentiality of employee, visitor, and security-related information.
Receive, sort, and distribute incoming mail and deliveries; coordinate and prepare outgoing mail and shipments.
Comply with Health, Safety, and Environmental policies by attending required training and safety meetings and using proper Personal Protective Equipment.
Perform other duties as assigned.