PROPWR Workforce Operations Coordinator

PROPWR•Houston, TX

3d•Onsite

About The Position

The Facilities & Office Coordinator provides onsite administrative and operational support for the daily operation of the PROPWR Houston office. The role helps maintain a safe, organized, welcoming, and professional work environment by coordinating front office operations, visitor management, workspace readiness, and communications with building management and facilities coordination. The position maintains a dotted-line relationship with the ProPetro Facilities & Security Department for guidance on facilities standards, access-control procedures, and vendor coordination.

Requirements

High school diploma or equivalent required.
Strong customer service skills and ability to interact professionally with employees at all company levels, visitors, building management, customers, and vendors.
Ability to manage multiple priorities, respond effectively to changing needs, and remain organized in a fast-paced environment.
Prior experience in reception, facilities coordination, or administrative support required.
Proficiency in Microsoft Office applications, databases, and standard administrative systems.
Strong verbal and written communication skills.
Dependable, energetic, approachable, and service-oriented, with a professional and welcoming presence.
Proactive problem-solving skills and ability to identify office needs, coordinate solutions, and follow issues through completion.
Strong organizational and time-management skills.
Ability to manage confidential information with discretion and professionalism.
Ability to manage multiple responsibilities and adapt to changing business needs.
Must maintain a valid driver's license and meet company driver eligibility requirements.

Responsibilities

Provide professional reception support to visitors, vendors, contractors, and employees.
Administer visitor registration, temporary badging, and host notification processes according to established procedures.
Support the day-to-day administrative needs of the PROPWR Houston office.
Serve as the onsite liaison with building management for routine maintenance, access, parking, deliveries, building communications, and other office-related service needs.
Support incoming call management and message routing to maintain front office operations.
Maintain front desk materials, logs, and coverage documentation accurately and promptly.
Coordinate facilities and building service requests through the appropriate Facilities helpdesk, property management, or approved service provider; monitor progress and escalate unresolved issues as appropriate.
Communicate relevant building notices, service interruptions, emergency information, and access changes to Houston office employees.
Assist with approved new-hire onboarding, including preparing workspaces, coordinating building access and badges, assembling Houston-specific onboarding materials, and directing new employees to appropriate company contacts.
Track, organize, and maintain facilities inventory, including keys, access cards, office supplies, and breakroom inventory; conduct periodic counts, identify discrepancies, support replenishment, and escalate issues as needed.
Coordinate ordering of office nameplates and business cards.
Coordinate conference room readiness, catering arrangements, and meeting support as requested.
Provide administrative support to the Executive Assistant on assigned office-related projects and initiatives.
Help maintain organized storage rooms, supply areas, and shared workspaces.
Assist with badge issuance, tracking, activation, and deactivation for employees, contractors, and visitors.
Support approved recycling and disposal processes for designated materials in accordance with company procedures.
Maintain strict confidentiality of employee, visitor, and security-related information.
Receive, sort, and distribute incoming mail and deliveries; coordinate and prepare outgoing mail and shipments.
Comply with Health, Safety, and Environmental (HSE) policies by attending required training sessions and safety meetings and always using proper Personal Protective Equipment (PPE).
Perform other duties as assigned.