Workplace Operations & Experience Coordinator

Percepto•Riviera Beach, FL

4d•Onsite

About The Position

The Workplace Operations & Experience Coordinator ensures daily workplace operations run smoothly. Based onsite in Riviera Beach, Florida, the part-time role supports office management, procurement, facilities upkeep, HR assistance, and employee culture across three locations: Florida, MTX, and Austin. The coordinator helps keep the physical workspaces equipped, secure, and conducive to a positive team environment. The role includes managing purchasing, approvals, purchase orders, invoices, spending, and budgeting; coordinating vendors, facilities maintenance, access control, inventory, office supplies, and pantry orders; and handling front-desk hospitality, building access, mail, shipping, and receiving. The coordinator also organizes meetings and events, supports employee celebrations, and assists HR with interview logistics and onboarding. Percepto describes itself as a Physical AI platform for continuous infrastructure visibility. Its products include Axion, AIM, Ranger, and Harbor, and its solutions support mission-critical infrastructure operators. The company states that it holds a nationwide FAA Beyond Visual Line of Sight waiver and serves Fortune 500 energy operators. The role is described as having high ownership and visibility, with direct work alongside the CMO and executive team.

Requirements

Associate degree in Office Administration or a related field required; a bachelor's degree is preferred.
2–4 years of experience in office administration, facilities coordination, or operations management.
Ability to manage facilities and vendor relationships across multiple regional offices (FL, MTX, Austin).
Experience with purchase orders, invoice processing, spend control, annual budgeting, and corporate card reconciliation (for example, Mesh).
Experience in front-desk hospitality, executive meeting logistics, catering, and employee celebration planning.
Experience coordinating onsite interviews, first-day onboarding logistics, and maintaining confidentiality.
Hands-on experience with Google Workspace (G-Suite) and Slack.
Highly autonomous and self-motivated, with strong attention to detail, clear communication, and a proactive problem-solving approach.
Able to work 100% onsite in Riviera Beach, Florida, on a 50% part-time schedule of approximately 20 hours per week.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

Nice To Haves

Experience in a high-tech, fast-paced environment.
Experience overseeing facility operations and third-party vendors across remote satellite sites and multiple time zones without direct onsite presence.
Ability to rapidly shift between administrative desk work and immediate physical tasks while keeping deadlines on track.
1–3+ years working in an early-stage startup, fast-scaling company, or dynamic agency where duties evolve quickly and standard operating procedures are developed as needed.

Responsibilities

Manage purchasing workflows and approvals, contract administration, and purchase order generation.
Participate in annual budgeting and control spending.
Reconcile spending transactions and handle invoices across the FL, MTX, and Austin locations.
Manage vendor accounts and coordinate onsite building maintenance, repairs, and essential services across three offices.
Troubleshoot and resolve ongoing and ad-hoc physical office maintenance issues across all three locations.
Maintain access control systems for the TX and FL offices.
Oversee inventory and order general office supplies for the three offices.
Manage weekly and ad-hoc grocery and pantry orders.
Manage the front desk, greet guests, receive visitors, and monitor building access.
Handle incoming and outgoing mail, shipping, and receiving logistics.
Organize onsite business and executive meetings across three offices, including room preparation, catering logistics, and day-of coordination.
Plan and execute company parties and monthly or semi-monthly team-building events.
Manage employee milestone celebrations, company-wide shoutouts, work anniversaries, and significant life-event acknowledgments.
Assist HR with onsite interview logistics and candidate coordination.
Provide onsite support for new-hire onboarding and first-day experience.