Workplace Experience Coordinator

Hubble Network•San Francisco, CA

15h•$55,000 - $100,000•Onsite

About The Position

Hubble Network is hiring a Workplace Experience Coordinator to establish and run its new San Francisco office. This foundational, onsite role is responsible for keeping the office operating smoothly, supporting employees, and providing a polished, welcoming experience for visitors. The coordinator will handle a varied mix of hands-on operational tasks and guest-facing responsibilities in a fast-paced, changing startup environment, bringing organization, adaptability, discretion, and a calm, solutions-oriented approach. The coordinator will help develop and refine office procedures and policies, share important information across the office, and uphold employee safety standards. They will work closely with the Seattle-based Workplace Experience Manager and the broader Operations team to align processes, standards, and culture across locations and foster an inclusive workplace in San Francisco. The role is based onsite in San Francisco, California, and offers a salary range of $55,000 to $100,000, depending on experience and other factors. Applicants must be U.S. citizens or lawful permanent residents as required by ITAR.

Requirements

At least 3 years of experience in office management or operations.
Exceptional time management, multitasking, and proactive problem-solving abilities.
Strong verbal and written communication skills and a professional demeanor.
Proficiency with Google Workspace, Slack, and modern workplace tools.
Grit, adaptability, and a high-energy, positive approach to challenges.
Ability to lift up to 50 lbs and perform hands-on workplace tasks.
Absolute discretion when handling sensitive company information.
U.S. citizenship or lawful permanent residency, as required by ITAR.

Nice To Haves

Experience managing office moves, expansions, and capacity planning to ensure smooth transitions.
Event planning experience with a track record of executing impactful events.
Expertise in developing internal systems and processes to enhance efficiency.
A background in hospitality, facilities management, or HR.

Responsibilities

Manage day-to-day office facilities, supplies, inventory, deliveries, catering, and vendor relationships, including cleaning, maintenance, and pest control.
Own front-of-house logistics and warmly welcome guests, investors, and board members.
Coordinate interview logistics and candidate visits.
Partner with the Seattle Workplace Experience Manager on cross-location initiatives.
Lead logistics for the San Francisco office move-in.
Cascade office updates and ensure important information is shared across the office.
Support company events and foster an inclusive workplace environment.
Contribute to developing and refining office procedures and policies, and uphold employee safety standards.