Workplace Experience Coordinator

Uniswap Labs•New York, NY

11d•Onsite

About The Position

Uniswap Labs is seeking a Workplace Experience Coordinator to own the day-to-day operations of its headquarters in SoHo, New York. The coordinator will serve as the main point of contact for the office and help ensure that teammates, new hires, and visitors have a positive experience. The role requires strong planning, communication, and organizational skills, along with the ability to manage multiple requests while remaining composed, courteous, and efficient. It is a full-time, on-site position at the SoHo office, five days per week. The coordinator will manage office experience and facilities, including visitor access, deliveries, mail, packages, office upkeep, food and beverage, supplies, furniture, repairs, vendors, and building relationships. They will also plan in-office events and support offsites and onsites, onboarding, recognition, travel, and other administrative needs. Operational duties include invoice and expense processing, budget tracking, and coordination with People and IT on onboarding, offboarding, and equipment.

Requirements

At least 3 years of experience in office management, facilities, workplace operations, or executive administration.
Proactive, service-minded, and collaborative approach, with excellent attention to detail.
Strong organizational skills and ability to juggle competing priorities while staying calm.
Clear written and verbal communication skills and ability to build relationships with colleagues at every level, vendors, and visitors.
Comfort negotiating with vendors and managing to a budget.
Sound judgment when handling confidential information and processing expenses and invoices.
Proficiency with Google Workspace, Slack, and expense and travel tools.
Ability to work on site in New York five days a week.
Ability to lift and move supplies as needed.

Nice To Haves

Experience at a fast-growing startup, technology, or crypto company.
Experience planning events of 50 or more people, including offsites.
Familiarity with badge, access-control, and building-management systems.
Basic understanding of office safety and emergency procedures.
Curiosity about crypto and the Uniswap ecosystem.
A passion for unicorns.

Responsibilities

Serve as the main point of contact for the office and respond promptly and thoughtfully to questions and requests.
Welcome visitors and manage guest access, deliveries, mail, and packages.
Keep the office maintained, stocked, safe, and presentable, including the kitchen, snacks, printers, and meeting rooms.
Run the office food and beverage program, including daily lunches, weekly treats, and pantry stocking.
Prepare desks, badges, and equipment for new hires and visiting teammates.
Build relationships with the landlord and on-site building management; coordinate key cards, event guest lists, and freight elevator bookings.
Manage cleaning, security, maintenance, HVAC, and other facilities vendors.
Order supplies and furniture, track inventory, and stay within budget.
Coordinate repairs, moves, and changes to the office space.
Keep lease, insurance, and compliance paperwork current in coordination with Finance and Legal.
Plan and run in-office events, including team lunches, happy hours, and external panels.
Support team offsites and onsites by selecting venues, booking travel, and managing logistics.
Partner with People Ops on onboarding and recognition.
Process office invoices and expenses in accordance with the expense policy.
Track the office budget and flag overruns early.
Support calendars, travel bookings, and ad hoc administrative needs.
Partner with People and IT on onboarding, offboarding, and equipment.