Studio and Workplace Coordinator
About The Position
Tonal is seeking a proactive, detail-oriented Studio and Workplace Coordinator to support the smooth day-to-day operation of its office and studio. The role maintains an organized, well-stocked, welcoming, and guest-ready environment for production and studio teams while coordinating workplace needs and shared spaces. The ideal candidate is comfortable with both studio and production environments and corporate workplace rhythms, takes pride in creating functional and inviting spaces, and thrives in a collaborative, fast-paced environment. The position reports to the Director of Production and Studio Operations and supports the Content Operations Manager, Senior Executive Business Partner, and Workplace Manager. Responsibilities span production and administrative support as well as workplace and office operations.
Requirements
- Highly organized and detail-oriented, with the ability to track multiple tasks at once.
- Proactive and dependable, with the ability to prioritize and adapt as needs change throughout the day.
- Comfortable working in a fast-paced office, production, or studio environment.
- Clear and thoughtful communicator who keeps the Content Operations and Workplace teams informed of needs or issues.
- Service-oriented and team-focused, with a positive attitude and willingness to provide support where needed.
- Comfortable with hands-on tasks, including moving supplies, receiving deliveries, and keeping shared spaces organized and stocked.
- Curious and eager to learn, with an interest in production, workplace operations, hospitality, or studio environments.
Nice To Haves
- Previous experience in office administration, hospitality, facilities, production, or a similar support role is a plus, but not required.
Responsibilities
- Maintain clean, organized, and well-stocked production areas, kitchens, bathrooms, storage, and shared production spaces.
- Support catering and hospitality for shoots, productions, meetings, and team gatherings.
- Assist with photoshoots and production-related meetings and events, including room setup and reset.
- Support monthly expense tracking, receipt collection, and Google Sheets updates.
- Coordinate wardrobe laundry pickups, drop-offs, and related documentation.
- Order production, audio, hair and makeup, and other production-specific supplies; manage returns as requested by the Content Operations Manager.
- Support talent operations and day-to-day production needs as assigned.
- Maintain production-related travel itineraries, travel calendars, and visitor schedules.
- Serve as the primary front desk point of contact, welcoming employees, visitors, talent, and guests and coordinating arrivals and deliveries.
- Coordinate office, kitchen, snack, beverage, coffee, and workplace supply deliveries, inventory, and restocking.
- Support workplace engagement initiatives, including in-office appreciation activities and off-site events.
- Coordinate office access, workstations, and key cards for visiting employees and contractors.
- Partner with the Workplace Manager on day-to-day office operations and special projects, anticipating and addressing workplace and hospitality needs.
- Maintain a welcoming, polished, and well-organized environment for employees, contractors, talent, coaches, and guests.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
