Studio and Workplace Coordinator

Tonal • New York, NY

9d

About The Position

Tonal is seeking a proactive, detail-oriented Studio and Workplace Coordinator to support the smooth day-to-day operation of its office and studio. The role maintains an organized, well-stocked, welcoming, and guest-ready environment for production crews and the studio team while coordinating workplace needs and shared spaces. It combines support for studio and production environments with corporate workplace operations in a collaborative, fast-paced setting.

The position reports to the Director of Production and Studio Operations and supports the Content Operations Manager, Senior Executive Business Partner, and Workplace Manager. Previous experience in office administration, hospitality, facilities, production, or a similar support role is a plus but is not required.

Requirements

• Highly organized and detail-oriented, with the ability to track multiple tasks at once.
• Proactive and dependable, able to prioritize and adapt as needs change throughout the day.
• Comfortable working in a fast-paced office, production, or studio environment.
• Clear and thoughtful communicator who keeps the Content Operations and Workplace teams informed of needs or issues.
• Service-oriented and team-focused, with a positive attitude and willingness to provide support wherever needed.
• Comfortable with hands-on tasks, including moving supplies, receiving deliveries, and keeping shared spaces organized and stocked.
• Curious and eager to learn, with an interest in production, workplace operations, hospitality, or studio environments.

Nice To Haves

• Previous experience in office administration, hospitality, facilities, production, or a similar support role.

Responsibilities

• Maintain clean, organized, and well-stocked production areas, kitchens, bathrooms, storage, and shared production spaces.
• Support catering and hospitality for shoots, productions, meetings, and team gatherings.
• Assist with photoshoots and production-related meetings and events, including room setup and reset.
• Support monthly expense tracking, receipt collection, and Google Sheets updates.
• Coordinate wardrobe laundry pickups, drop-offs, and related documentation.
• Order production, audio, hair and makeup, and other production-specific supplies; manage returns as requested by the Content Operations Manager.
• Support talent operations and day-to-day production needs as assigned.
• Maintain production-related travel itineraries, travel calendars, and visitor schedules.
• Serve as the primary front desk point of contact, welcoming employees, visitors, talent, and guests and coordinating arrivals and deliveries.
• Coordinate office, kitchen, snack, beverage, coffee, and workplace supply deliveries, inventory, and restocking.
• Support workplace engagement initiatives, including in-office appreciation activities and off-site events.
• Coordinate office access, workstations, and key cards for visiting employees and contractors.
• Partner with the Workplace Manager on day-to-day office operations and special projects, anticipating and addressing workplace and hospitality needs.
• Maintain a welcoming, polished, and well-organized environment for employees, contractors, talent, coaches, and guests.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed