Accounts Receivable Specialist Jobs

About The Position

Requirements

• Strong analytical and problem-solving skills.
• Exceptional attention to detail.
• Ability to manage and improve financial processes.
• Strong organizational and time management skills.
• Strong communication and vendor/customer relationship management.
• Ability to work independently and collaboratively across departments.
• Degree in Accounting, Finance, or a related field preferred.
• 5+ years of progressive experience in accounts receivable and/or accounts payable.

Responsibilities

• Manage the full-cycle accounts receivable process, including invoicing, cash application, and collections.
• Generate and distribute customer invoices based on shipping documentation, contracts, and pricing agreements.
• Monitor aging reports and actively manage collections to ensure timely payment from customers.
• Research and resolve billing discrepancies, short payments, and customer disputes.
• Apply incoming payments including ACH, wire transfers, checks, and credit card transactions.
• Reconcile customer accounts and maintain accurate AR subledger records.
• Collaborate with sales, customer service, and logistics teams to resolve invoice or shipment issues.
• Assist with credit evaluations and customer credit limit monitoring when necessary.
• Manage full-cycle accounts payable, including invoice processing, coding, approvals, and payment processing.
• Perform 3-way matching of vendor invoices, purchase orders, and receiving documentation.
• Ensure timely payment of vendor invoices while optimizing cash flow and payment terms.
• Maintain vendor records and resolve discrepancies or payment inquiries.
• Process payments via check, ACH, wire transfer, or electronic payment platforms.
• Reconcile vendor statements and ensure AP subledger accuracy.
• Assist with month-end close activities including AR/AP reconciliations and reporting.
• Prepare and reconcile AR and AP aging schedules.
• Support audit requests and documentation preparation.
• Ensure compliance with internal controls and accounting policies.
• Identify and recommend process improvements to increase efficiency and accuracy.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)