Accounting Specialist - Accounts Receivable

Wellness Pointe•Longview, TX

About The Position

The Accounting Specialist - AR performs a range of accounting duties, from managing receivables to reconciling general ledger and multiple bank accounts. The role handles clinical payments, bank and cash reconciliations, payroll-related accounting and audits, retirement plan activity, and billing and reporting for grants. It also prepares unclaimed property reports and performs other duties as assigned.

Requirements

Associate's degree in accounting, finance, or a related field, or five years of accounting experience.
Mental and physical health sufficient to meet the demands of the position.
Ability to adhere to client-related policies and procedures, including confidentiality requirements.
Valid Texas Driver's License, appropriate driving record, and auto liability insurance meeting the minimum required by Texas law.
Familiarity with basic accounting principles, including audits, reporting, and general ledger account entry and maintenance.
Knowledge of electronic accounting software; Mas90 is preferred.
Attention to detail, with an emphasis on accuracy and quality.
Ability to work independently and effectively under pressure.
Demonstrated interpersonal and effective communication skills.
Strong organizational and problem-solving skills.
Ability to work under stressful conditions or irregular hours.
Ability to work with a moderate noise level.
Ability to sit, stand, and walk for extensive periods; frequently reach with hands and arms; and occasionally lift or move objects weighing up to 30 pounds.
Vision abilities including close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus.

Nice To Haves

Knowledge of Mas90 accounting software is preferred.

Responsibilities

Collect, review, and prepare clinical payment information for recording in the Sage financial accounting system.
Verify and reconcile clinical payment activity to bank records, and work with the Billing Office Manager and billing staff to resolve discrepancies.
Reconcile multiple bank accounts and prepare reports for Executive review and approval.
Prepare deposits for non-clinic receipts and corresponding general ledger entries; review bank activity and record electronic transactions, including direct deposits, ACH, and EFT.
Prepare, review, and transmit 403(b) retirement plan activity to the retirement TPA after each payroll; complete quarterly audits by reconciling database records to payroll records and correcting discrepancies as needed.
Maintain and reconcile cash accounts and prepare correcting journal entries as necessary.
Conduct semi-monthly payroll audits, ensure labor costs are charged to the correct accounts, and record payroll activity in the general ledger after final payroll processing, including off-cycle payrolls.
Process payroll as needed in accordance with payroll procedures.
Prepare and submit semi-monthly billing for federal grants and sub-awards.
Prepare quarterly Financial Status Reports for federal awards and submit them through the Payment Management System portal.
Assist with monthly state grant billing by preparing reports as needed.
Record grant revenue and establish receivables in the AR module.
Prepare and submit the annual Unclaimed Property report and remittance to the state.
Carry out other duties as assigned.