Accounting Specialist - Accounts Receivable

Wellness Pointe•Longview, TX

About The Position

The Accounting Specialist - AR performs accounting duties ranging from managing receivables to reconciling general ledger accounts and multiple bank accounts. The role supports clinical payment processing, banking and cash reconciliations, payroll auditing and processing, retirement plan activity, and federal and state grant billing and reporting. The position also handles unclaimed property reporting and other assigned duties.

Requirements

Associate's degree in accounting, finance, or a related field, or five years of accounting experience.
Mental and physical health sufficient to meet the demands of the position.
Ability to adhere to client-related policies and procedures, including confidentiality requirements.
Valid Texas Driver's License, an appropriate driving record, and auto liability insurance meeting Texas statutory minimums.
Familiarity with basic accounting principles, including audits, reporting, and general ledger account entry and maintenance.
Knowledge of electronic accounting software.
Attention to detail, with emphasis on accuracy and quality.
Ability to work independently and effectively under pressure.
Demonstrated interpersonal and effective communication skills.
Strong organizational and problem-solving skills.

Nice To Haves

Knowledge of Mas90 accounting software is preferred.

Responsibilities

Collect, review, and prepare clinical payment information for recording in the Sage financial accounting system.
Verify and reconcile clinical payment activity against bank records to ensure accuracy and completeness.
Work with the Billing Office Manager and billing staff to address discrepancies.
Reconcile multiple bank accounts and prepare reports for Executive review and approval.
Prepare deposits for non-clinic receipts and corresponding general ledger entries; review bank activity and record electronic transactions, including direct deposits, ACH, and EFT.
Prepare, review, and transmit 403(b) retirement plan activity to the retirement TPA after each payroll.
Complete quarterly 403(b) audits by reconciling database records to payroll records and making corrections as needed.
Maintain and reconcile cash accounts and prepare correcting journal entries as necessary.
Conduct semi-monthly payroll audits, ensure labor costs are charged to correct accounts, and record payroll activity in the general ledger after payroll is finalized, including off-cycle payrolls.
Process payroll when needed in accordance with payroll procedures.
Prepare and submit semi-monthly billing for federal grants and sub-awards.
Prepare quarterly Financial Status Reports for federal awards and submit them through the Payment Management System portal.
Assist with monthly state grant billing by preparing billing reports as needed.
Record grant revenue and establish receivables in the AR module.
Prepare and submit the annual Unclaimed Property report and remittance to the state.
Perform other duties as assigned.