Accounts Payable & Accounts Receivable Specialist

WGI • West Palm Beach, FL

3d • Onsite

About The Position

WGI is seeking an Accounts Payable and Accounts Receivable Specialist to join its team in the West Palm Beach, Florida office. Reporting to the Corporate Controller, this role manages the company’s incoming and outgoing financial transactions, ensuring vendors are paid accurately and on time and clients settle invoices promptly. The position handles invoice processing, payments, vendor records, cash application, collections, and related documentation.

Requirements

• High school diploma or GED.
• Strong attention to detail and the ability to organize and manage multiple priorities.
• Strong analytical and problem-solving skills.
• Strong proficiency in MS Excel and Outlook.
• Exceptional interpersonal, oral, and written communication skills.
• Currently authorized to work in the United States on a full-time basis; employment visa sponsorship or transfer is not available.

Nice To Haves

• Knowledge of vendor invoicing and project billing practices.
• Basic understanding of accounting software; BST and QuickBooks are preferred.
• Experience in the engineering, construction, or professional services industry.

Responsibilities

• Verify, code, and enter vendor invoices into the accounting system.
• Schedule and prepare electronic transfers, ACH payments, and check runs in accordance with approval thresholds and payment terms.
• Respond to vendor inquiries and resolve billing discrepancies, short-pays, and duplicate invoices.
• Review expense reports for proper coding, receipts, and manager approval.
• Maintain vendor records, including W-9 collection and 1099 tracking for year-end reporting.
• Monitor the accounts payable aging report and flag past-due vendor balances.
• Review past-due customer accounts with the Controller and Project Managers and assist with collection efforts.
• Review daily checks, wires, and ACH funding received, and complete daily cash application to client or non-accounts-receivable accounts.
• Research unapplied and misapplied payments to determine and process corrections.
• Prepare collection reports; coordinate write-offs with Operations and Accounting, recommend invoices for write-off, and transmit approved items to third-party collections.
• Maintain documentation for accounts receivable processes, process changes, and customer collection terms.
• Review and complete partial and final lien waivers and obtain required signatures.

Benefits

• Medical, dental, and vision coverage.
• Long-term and short-term disability insurance.
• Life insurance.
• 401(k) with match.
• PTO and holidays.
• HSA with company contribution.
• Pet insurance.
• Employee Assistance Program.
• Competitive salary.
• Outstanding work environment.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED