Accounts Receivable & Accounts Payable Specialist

Arccaorporated•Penns Park, PA

13h

About The Position

ARCCA, LLC, an ATS Family of Companies, is a growing national forensic, scientific, and engineering firm with six offices nationwide. Since 1987, ARCCA has supported clients with technical and scientific challenges and litigation needs through services in forensic engineering, expert witness testimony, sports biomechanics and human performance, and research, development, testing, and evaluation. Applied Technical Services, LLC (ATS) provides testing, inspection, certification, and compliance services across industries including manufacturing, power generation, aerospace, medical, and defense. Together, ARCCA and ATS work to create a safe and reliable world through precise technical and professional services. The Accounts Receivable & Accounts Payable Specialist supports day-to-day financial operations by helping maintain cash flow, customer and vendor relationships, and accurate, timely billing and payment processing. The role suits an organized, service-oriented person who can work in a fast-paced, deadline-driven environment, research discrepancies, solve problems, and communicate professionally. It requires accuracy, attention to detail, sound judgment when handling confidential financial information, and an interest in continuous improvement and technology. The position handles customer invoicing and payments, vendor invoice processing and reconciliation, account reconciliations, audit support, recordkeeping, and compliance with company policies and internal controls. The specialist also identifies process improvements and assists with other accounting and administrative responsibilities as needed.

Requirements

2–4 years of experience in accounts receivable, accounts payable, bookkeeping, or general accounting.
Experience working with an ERP or accounting system.
Proficiency with Microsoft Excel, Outlook, and other Microsoft 365 applications.
Working knowledge of basic accounting principles and account reconciliations.
Strong attention to detail, organizational skills, and follow-through.
Excellent written and verbal communication skills.
Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
Strong problem-solving and analytical skills, including the ability to research and resolve discrepancies.
Ability to handle sensitive financial information with professionalism and discretion.
Self-motivation and ability to work independently while collaborating effectively with teammates.
U.S. Person status, as the position requires access to information subject to U.S. export controls under ITAR. The posting defines a U.S. Person as a U.S. citizen or national, U.S. lawful permanent resident, person granted refugee status, or person granted asylum in the United States.

Nice To Haves

Experience with Deltek Vantagepoint or similar software.
Bachelor's degree in Accounting, Finance, Business, or a related field; equivalent relevant work experience may be considered instead of a degree.
Experience in a professional services environment or with project-based/project accounting.
A customer-service mindset and commitment to exceptional internal and external support.
A continuous improvement mindset and willingness to embrace new technologies, tools, and processes.

Responsibilities

Prepare and distribute customer invoices accurately and on time.
Apply customer payments, including ACH, wire transfers, checks, and other payment methods.
Communicate with customers about invoices, payment status and commitments, short payments, and account inquiries.
Research and resolve billing discrepancies, unapplied cash, overpayments, and other customer account issues.
Process approved credit memos, account adjustments, refunds, and write-offs.
Maintain accurate customer records and supporting documentation.
Review, code, and enter vendor invoices accurately and in a timely manner.
Match invoices to purchase orders, contracts, approvals, and supporting documentation as applicable.
Route invoices for approval and follow up on missing documentation or authorizations.
Reconcile vendor statements and resolve duplicate invoices, credits, pricing variances, and payment discrepancies.
Maintain vendor records, including W-9 forms, payment details, and contact information.
Respond professionally to vendor inquiries regarding invoices and payment status.
Prepare account reconciliations and supporting schedules as assigned.
Maintain organized electronic records and audit-ready documentation.
Support internal and external audit requests.
Ensure compliance with company policies, internal controls, and approval procedures.
Identify and recommend opportunities to improve billing, collection, payment, and recordkeeping processes.
Assist with additional accounting and administrative responsibilities as needed.