Accounts Receivable & Accounts Payable Specialist

ATS FAMILY•Tinicum Township, PA

1d•$60,000 - $70,000•Onsite

About The Position

ARCCA, LLC, an ATS Family of Companies, is seeking a detail-oriented Accounts Receivable & Accounts Payable Specialist to support day-to-day financial operations. The role helps maintain healthy cash flow, build strong customer and vendor relationships, and ensure accurate, timely processing of billing and payment activities. The successful candidate is organized, service-oriented, and effective in a fast-paced, deadline-driven environment, with strong attention to detail and discretion in handling confidential financial information. The position handles both customer accounts receivable and vendor accounts payable, along with reconciliations, audit documentation, compliance, and process improvement. ARCCA is a national forensic, scientific, and engineering firm with offices across the United States. This position is located in Penns Park, Pennsylvania.

Requirements

2–4 years of experience in accounts receivable, accounts payable, bookkeeping, or general accounting.
Experience working with an ERP or accounting system.
Proficiency with Microsoft Excel, Outlook, and other Microsoft 365 applications.
Working knowledge of basic accounting principles and account reconciliations.
Strong attention to detail, organizational skills, and follow-through.
Excellent written and verbal communication skills.
Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
Strong problem-solving and analytical skills, including the ability to research and resolve discrepancies.
Customer-service mindset and commitment to providing exceptional internal and external support.
Ability to handle sensitive financial information with professionalism and discretion.
Self-motivation and ability to work independently while collaborating effectively with teammates.
Must qualify as a U.S. Person under the stated U.S. export control requirements.

Nice To Haves

Experience with Deltek Vantagepoint or similar software.
Bachelor's degree in Accounting, Finance, Business, or a related field; equivalent relevant work experience may be considered in place of a degree.
Experience in a professional services environment or with project-based/project accounting.
Continuous improvement mindset and willingness to embrace new technologies, tools, and processes.

Responsibilities

Prepare and distribute customer invoices accurately and on time.
Apply customer payments, including ACH, wire transfers, checks, and other payment methods.
Communicate with customers about invoices, payment status, commitments, short payments, and account inquiries.
Research and resolve billing discrepancies, unapplied cash, overpayments, and other customer account issues.
Process approved credit memos, account adjustments, refunds, and write-offs.
Maintain accurate customer records and supporting documentation.
Review, code, and enter vendor invoices accurately and in a timely manner.
Match invoices to purchase orders, contracts, approvals, and supporting documentation as applicable.
Route invoices for approval and follow up on missing documentation or authorizations.
Reconcile vendor statements and resolve duplicate invoices, credits, pricing variances, and payment discrepancies.
Maintain vendor records, including W-9 forms, payment details, and contact information.
Respond professionally to vendor inquiries regarding invoices and payment status.
Prepare account reconciliations and supporting schedules as assigned.
Maintain organized electronic records and audit-ready documentation.
Support internal and external audit requests.
Ensure compliance with company policies, internal controls, and approval procedures.
Identify and recommend opportunities to improve billing, collection, payment, and recordkeeping processes.
Assist with additional accounting and administrative responsibilities as needed.