Accounts Payable Specialist Jobs

About The Position

Requirements

• High school diploma or GED.
• At least 2 years of accounts payable experience.
• Experience with a purchase order system.
• Accurate 10-key typing by touch.
• Minimum typing speed of 80 WPM.
• Basic knowledge of debits and credits and the relationships between accounts.
• Proficiency with Microsoft Office, Excel, and general ledger software.
• Ability to work well with others and with limited supervision.
• Ability to handle potentially sensitive or confidential information discreetly.
• Ability to multitask in a fast-paced environment.
• Willingness to adapt to change and learn new skills.
• Sensitivity to the cultural and socioeconomic characteristics and needs of LSF's service population.

Nice To Haves

• Basic accounting coursework.

Responsibilities

• Verify invoices submitted for entry into the Procurement Software have supporting documentation and accurate general ledger coding.
• Apply invoices to purchase orders in the Procurement Software and verify invoice line items match the purchase order.
• Enter invoices without purchase orders into the Procurement Software and select the correct approval workflow.
• Date-stamp and sort incoming mail for distribution to departments or individuals.
• Scan mailed accounts payable invoices to the appropriate accounts payable folder for coding.
• Process vendor payments for mailing and follow any special instructions.
• Respond promptly to vendor, peer, management, and internal and external customer inquiries.
• Collaborate with internal departments to resolve discrepancies and obtain missing invoice information.
• Provide requested documentation and explanations during audits.
• Maintain organized accounts payable records and documentation for retrieval and reference.
• Assist with special projects and support team members during varying workloads.
• Maintain electronic and paper files of paid invoices and check copies.
• Contribute to accounts payable process improvement initiatives.
• Perform other assigned duties, including vendor invoice imports and deposits using remote banking software.

Benefits

• Medical, dental, and vision coverage.
• 24/7 online access to doctors through telehealth.
• Employee Assistance Program (EAP).
• Employer-paid life insurance equal to one times salary.
• 13 paid holidays and one floating holiday.
• Paid time off starting at 16 working days per year; Head Start employees may have a different time-off and holiday schedule.
• 403(b) retirement plan with a 3% discretionary employer match, or 3% student loan repayment reimbursement.
• Tuition reimbursement.
• Opportunities for professional growth within the organization.