Senior Specialist, Accounts Payable

Dine Brands Global•Pasadena, CA

2d•Hybrid

About The Position

The Senior Specialist, Accounts Payable is a key member of Dine Brands Global’s Accounts Payable team, responsible for safeguarding the accuracy, integrity, and timeliness of vendor payments. The role owns vendor management and maintenance, runs weekly and rent pay cycles, reconciles the securitized bank account, and audits invoice and payment activity to identify and resolve errors. It also supports oversight and analysis of Concur and partners with the AP Manager, Accounting, Treasury, and business stakeholders to maintain controlled, efficient, and audit-ready payables operations. The position supports AP close and compliance activities, including accruals, suspense accounts, outstanding checks, 1099 production, and reconciliation of the AP subledger to the general ledger. It provides customer service to internal teams and external vendors, helps strengthen departmental policies and controls, and serves as a resource to other AP team members. The role is based in Pasadena, California, and is listed as hybrid. Target salary is $55,000–$65,000, depending on experience.

Requirements

Associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred.
At least 4 years of accounts payable experience, including vendor master maintenance, payment processing, and account reconciliation.
Working knowledge of vendor onboarding, W-9 and TIN validation, and 1099 reporting requirements.
Experience with bank reconciliations and managing outstanding checks.
Working knowledge of AP accruals, suspense account management, bank exception handling such as positive pay, and month-end close processes.
Experience with automated general ledger and ERP systems.
Advanced proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis, as well as Outlook, Word, and PowerPoint.
Exceptional attention to detail and commitment to accuracy, controls, and fraud prevention.
Strong analytical and problem-solving skills, including the ability to research and resolve complex or unusual transactions.
Ability to manage multiple priorities and meet firm deadlines in a fast-paced environment, including a recurring weekly pay cycle.
Excellent organizational skills, sound judgment, and ability to work independently in a remote setting.
Excellent written and verbal communication skills and a service-oriented approach to working with internal partners and external vendors.

Nice To Haves

PeopleSoft experience preferred.
Concur experience strongly preferred.
Associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred.

Responsibilities

Own the vendor master file by setting up new vendors, updating existing records, deactivating inactive vendors, and validating vendor documentation, banking information, and legitimacy.
Validate vendor Taxpayer Identification Numbers and W-9 information to support tax compliance and accurate vendor reporting.
Reconcile the securitized bank account weekly, investigate variances, and coordinate with Accounting and Treasury to resolve reconciling items.
Review and resolve daily bank exceptions, including positive pay items, rejected or returned payments, and unauthorized or mismatched transactions; coordinate decisions with Treasury and the bank.
Run the weekly pay cycle Monday through Thursday, verifying payment accuracy and approvals, releasing payments on schedule, resolving exceptions, and escalating issues when needed.
Run the rent pay cycle, validate lease and landlord payment information, and resolve discrepancies with Real Estate and other stakeholders.
Assist with Concur oversight and analysis by monitoring activity, identifying trends and exceptions, and recommending process improvements.
Audit processed invoices for coding, approval, and policy discrepancies; research causes, drive corrections, and share findings to prevent recurrence.
Conduct duplicate payment audits across invoices, vendors, and payment runs; investigate and recover duplicate or excess payments and recommend control improvements.
Manage outstanding checks, including aged-item monitoring, voids and reissues, and support for escheatment and unclaimed-property requirements.
Research and clear unapplied, unidentified, or unmatched AP suspense items to proper accounts and keep balances current and supportable.
Prepare and support AP accruals each period, including identifying received-not-invoiced items and accurately reconciling and reversing accruals.
Complete AP-related month-end close tasks and reconciliations, ensure the AP subledger ties to the general ledger, and meet close deadlines.
Assist with year-end 1099 production through data validation, vendor outreach, and corrections.
Provide customer service to internal teams and external vendors, resolve questions and issues promptly, and escalate matters when appropriate.
Follow and help strengthen departmental policies, procedures, and internal controls; analyze and resolve unusual or complex transactions and guide fellow AP team members.
Support special projects and perform other duties as assigned within the accounting department.
Follow company policies, uphold professional standards, and perform work respectfully.