Senior Accounts Payable Specialist

AerSale, Inc. • Doral, FL

5d

About The Position

The Senior Accounts Payable Specialist supports the accounts payable process across AerSale locations, helping streamline procedures and serving as backup for the Supervisor, Global Accounts Payable when required. The role reviews and processes invoices, coordinates with vendors to resolve invoice issues, codes and enters invoices into the Pentagon system, supports timely vendor payments, reconciles vendor statements, maintains invoice records, and prepares year-end 1099s. The specialist also provides ad hoc support to Corporate Accounting on projects and tasks.

Requirements

• High school diploma or GED.
• At least one to two (3–4) years of experience in accounts payable/receiving or a related field.
• Proficiency in Microsoft Windows and Microsoft Office, including Word and Excel.
• Ability to work and interact with departments throughout the organization.
• Ability to multitask.
• Exceptional verbal and written communication skills.
• Ability to maintain a high level of confidentiality with work product.
• Ability to work under pressure and meet month-end deadlines.

Nice To Haves

• Associate degree in Accounting.

Responsibilities

• Assist the supervisor with streamlining the accounts payable process for all AerSale locations.
• Act as backup for the Supervisor, Global Accounts Payable when required.
• Review payable invoices for accuracy and match invoices directly associated with purchase orders to purchase orders and receivers for authorization.
• Communicate with vendors as necessary to correct or modify invoices.
• Code payable invoices with the correct general ledger and department or division codes for entry into the Pentagon system.
• Enter payable invoices accurately into the Pentagon system within established deadlines.
• Apply claims to vendor invoices in the Pentagon system where necessary.
• Organize and file paid invoices to maintain an orderly and accurate filing system.
• Assist with the checks and wires process to ensure vendor invoices are paid promptly.
• Reconcile monthly vendor statements for missing or outstanding invoices.
• Provide ad hoc support to Corporate Accounting on special projects or tasks as requested.
• Prepare year-end 1099s and ensure they are issued accurately and on time.

Benefits

• Medical insurance.
• Dental, vision, life, short-term disability, and long-term disability insurance, 100% employer paid.
• 401(k) with employer contribution.
• Employee Stock Purchase Plan (ESPP).
• Education reimbursement for a related field.
• Employee referral program.
• Recognition program.
• Paid holidays.
• 15 paid time-off days annually.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED