Senior Accounts Payable Specialist

AerSale • Doral, FL

3d

About The Position

AerSale is seeking a Senior Accounts Payable Specialist to support and streamline accounts payable processes across its locations. The role reviews, codes, and enters invoices into the Pentagon system, coordinates with vendors to resolve invoice issues, and helps ensure vendors are paid promptly. The specialist also reconciles vendor statements, maintains invoice records, prepares year-end 1099s, and provides support to the Corporate Accounting department. The position reports to the Manager, Global Accounts Payable and serves as backup for the Global Accounts Payable Supervisor when required.

Requirements

• High school diploma or GED.
• At least one to two (3-4) years of experience in accounts payable/receiving or a related field, as stated in the posting.
• Ability to work and interact with departments throughout the organization.
• Proficiency in Microsoft Windows and Microsoft Office, including Word and Excel.
• Ability to multitask.
• Exceptional verbal and written communication skills.
• Ability to maintain a high level of confidentiality with work product.
• Ability to work under pressure and meet month-end deadlines.

Nice To Haves

• Associate degree in Accounting.

Responsibilities

• Assist the supervisor with streamlining the accounts payable process for all AerSale locations.
• Act as backup for the Supervisor, Global Accounts Payable, when required.
• Review payable invoices for accuracy and match invoices directly associated with purchase orders to purchase orders and receivers for authorization.
• Communicate with vendors as necessary to correct or modify invoices.
• Code payable invoices with the correct general ledger and department/division codes.
• Enter payable invoices accurately into the Pentagon system within predefined deadlines.
• Apply claims to vendor invoices in the Pentagon system when necessary.
• Organize and file paid invoices to maintain an orderly and accurate filing system.
• Assist with the checks and wires process to ensure vendor invoices are paid promptly.
• Reconcile monthly vendor statements for missing or outstanding invoices.
• Provide ad hoc support to the Corporate Accounting department on special projects or tasks as requested.
• Prepare and ensure year-end 1099s are issued accurately and on time.

Benefits

• Medical insurance.
• Dental, vision, life, short-term disability, and long-term disability insurance, 100% employer paid.
• 401(k) with employer contribution.
• Employee Stock Purchase Plan (ESPP).
• Education reimbursement for a related field.
• Employee referral and recognition programs.
• Paid holidays and 15 paid time-off days annually.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED