Accounts Payable Specialist

Greenpoint Technologies•Bothell, WA

About The Position

The Accounts Payable Specialist executes day-to-day accounts payable transactions in accordance with company policies, internal controls, and accounting standards. The role focuses on accurate, timely invoice processing, vendor maintenance, and payment preparation in a high-volume environment. It also supports month-end close, audit-ready recordkeeping, AP process documentation and improvement, and the wider finance and accounting team. The position requires regular attendance and the ability to work overtime when necessary. Travel may be required.

Requirements

Associate degree (AA) or equivalent from a two-year college or technical school, or an equivalent combination of education and experience.
At least 3 years of Accounts Payable experience, or an equivalent combination of education and experience.
Full understanding of AP processes.
Proven ability to process a high volume of invoices accurately and efficiently.
Strong analytical skills and proficiency with accounting software and Microsoft Suite.
Ability to work independently and cross-functionally as part of a team.
Strong ethics, character, and interpersonal skills.
Experience with the full-cycle procure-to-pay process.
Ability to communicate effectively with vendors and internal stakeholders.
Ability to meet deadlines and adapt to changing priorities.
Ability to ask questions confidently, follow instructions, and share feedback as needed.
Ability to sit for extended periods, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds, and have close/color vision and the ability to adjust focus.
Ability to travel as required.
Ability to work overtime when necessary.
For employees working on programs subject to International Traffic in Arms Regulations, qualification as a US Person is required for legal compliance. The posting defines this as a US Citizen, a Permanent Resident who does not work for a foreign company, foreign government, or foreign governmental agency or organization, or a political asylee.

Nice To Haves

Experience in a manufacturing environment is preferred.
Experience working for a US government contractor and understanding allowable cost requirements under DFARS, FARs, and CAS is beneficial.

Responsibilities

Process vendor invoices, including data entry, validation, and full three-way matching as required; resolve discrepancies with relevant stakeholders.
Review invoices and expense claims for unallowable costs under established policies and escalate exceptions as required.
Assist with weekly and ad-hoc payment runs for electronic and check payments.
Review and process employee expense reimbursements and ensure policy compliance.
Assist with vendor inquiries and statement reconciliations.
Support month-end close activities, including preparation of AP accruals.
Maintain accurate electronic AP records for audit purposes.
Maintain vendor master data and supporting documentation.
Research and analyze vendor accounts as needed.
Contribute to preparing and maintaining AP-related standard operating procedures.
Update the recurring expense tracker with actions taken to ensure timely processing of recurring invoices.
Maintain a log of invoices awaiting approval or issue resolution.
Provide the finance and accounting team with AP-related information as requested.
Assist with initiatives to improve AP processes.
Assist with ad-hoc tasks and special projects as needed.
Maintain regular attendance, arrive on time, and work full shifts.
Perform other duties as assigned.