Accounts Payable Specialist

Stoel Rives • Portland, OR

7d • $45,000 - $63,000

About The Position

Stoel Rives LLP is hiring an Accounts Payable Specialist for its Boise or Portland office. The position provides accounts payable support to the Accounting Department and reports to the Accounting Manager. The role monitors firm expenses and invoices for coding accuracy and supporting documentation; administers users and inquiries in Emburse Enterprise; maintains vendor records and supports tax reporting and W-9 collection; uploads expenses and invoices to the accounting system; processes weekly payments, including ACH transfers, SUA payments, and checks; coordinates international vendor payments; and handles rush-check requests across offices. The specialist also responds to questions and documentation requests, communicates project status and deadlines, and provides overflow support to the Accounting Department.

This is a nonexempt position eligible for overtime compensation. Regular office hours are 8:30 a.m. to 5 p.m., Monday through Friday, with possible variation based on office needs. The specialist must be available to work on December 31 each year. The position is based in the Boise or Portland office, with remote work options listed among the firm’s benefits.

Requirements

• College degree in mathematics, finance, accounting, or a related field; alternatively, a high school diploma or equivalent and 3 years of relevant experience.
• Demonstrated experience applying proper accounting procedures.
• Experience using IBM-compatible PCs.
• Ability to operate telephone and photocopy equipment.
• Ability to learn new or updated versions of the firm’s accounting system.
• Good oral and written communication skills.
• Customer service orientation, attention to detail, keyboard and 10-key skills, teamwork and cooperation, ability to learn, and flexibility to shift quickly between tasks.
• Availability to work December 31 each year.

Nice To Haves

• Experience working with Emburse Enterprise.
• Experience working with Aderant accounting software.

Responsibilities

• Monitor firm expenses and invoices for coding accuracy and required supporting documentation in accordance with firm policy.
• Set up users in Emburse Enterprise and respond to troubleshooting and coding inquiries.
• Maintain vendor records, oversee new vendor setup in the accounting system, assist with preparation of 1099-MISC and 1099-NEC reports, and collect vendors’ W-9 forms.
• Upload expenses and invoices to the accounting system daily and correct client numbers and general ledger codes that did not upload properly.
• Process weekly payments for firm expenses and invoices using electronic ACH transfers, SUA payments, checks, and other methods.
• Coordinate with the firm’s international payment vendor to upload and pay international vendors accurately.
• Handle rush-check requests for all offices, including printing checks in relevant offices and communicating with attorneys and Practice Assistants.
• Respond to inquiries about expenses, invoices, vendors, and related processes.
• Research and retrieve additional invoice or expense documentation at the request of a client or attorney.
• Communicate project status, questions, and deadlines, work effectively with the Accounting Department team, and provide overflow assistance.
• Perform other duties as assigned.

Benefits

• Annual discretionary bonus.
• Paid family and medical leave.
• Competitive paid time off.
• Remote work options.
• Medical, dental, vision, life, long-term disability, AD&D, EAP, FSA, voluntary life, ADD, and LTC benefits.
• Firm-contributed health savings account.
• Pre-tax transportation and parking plan, including an employer monthly subsidy of $100 for individuals who work at least 3 days per week in the office.
• Annual contribution into the employee’s retirement plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level