Accounts Payable Specialist Jobs

About The Position

Requirements

• Proven experience in accounts payable, including invoice processing and payment execution.
• At least 2 years of experience in accounts payable (AP).
• At least 2 years of experience in Joint Interest Billing (JIB), preferably within the energy sector.
• Strong knowledge of invoice processing, including coding, verification, and organization of vendor invoices.
• Hands-on experience with three-way matching of purchase orders, receipts, and invoices.
• Demonstrated ability to perform reconciliations and maintain financial accuracy and data integrity.
• Experience managing vendor communication and maintaining vendor records.
• Background in accounting within Oil & Gas or Carbon Capture, Utilization, and Storage (CCUS).
• Proficiency in accounting software, such as PakEnergy/WolfePak, or similar systems.
• Proficiency with Microsoft Office, particularly Excel, including the use of pivot tables.
• Strong attention to detail and accuracy in all aspects of accounts payable work.
• Effective communication skills, both written and verbal, for interacting with vendors and internal stakeholders.
• Demonstrated leadership capabilities in managing responsibilities and collaborating with team members.

Nice To Haves

• Experience working in the Oil & Gas industry or related energy sectors.
• Experience with Joint Interest Billing (JIB) processes specific to energy operations.
• Familiarity with financial controls and compliance requirements in an accounting environment.
• Ability to analyze accounts payable data and present findings using Excel pivot tables and reports.
• Strong organizational skills to manage multiple invoices, deadlines, and vendor relationships simultaneously.
• Capability to identify process improvement opportunities within accounts payable and JIB functions.

Responsibilities

• Receive, review, and code vendor invoices accurately to the appropriate accounts and cost centers.
• Verify invoice details, including quantities, pricing, and terms, to ensure accuracy and compliance with company policies.
• Perform three-way matching of purchase orders, receipts, and invoices before processing payments.
• Organize and maintain invoice documentation and records in an orderly and accessible manner.
• Schedule and execute timely payments to vendors, ensuring adherence to agreed payment terms.
• Monitor accounts payable aging and follow up on outstanding items to maintain current and accurate balances.
• Respond promptly and professionally to vendor inquiries regarding payments, invoices, and account status.
• Maintain up-to-date and accurate vendor records, including contact information and payment details.
• Manage Joint Interest Billing (JIB) processes specific to the energy sector, including billing between partners and working interest owners.
• Ensure accuracy of JIB entries and allocations, and resolve discrepancies in coordination with internal and external stakeholders.
• Perform regular reconciliations of accounts payable sub-ledgers to the general ledger to ensure data integrity.
• Identify and resolve discrepancies or errors in invoices, payments, and vendor accounts.
• Adhere to established financial controls, policies, and procedures throughout all accounts payable activities.
• Use accounting software, such as PakEnergy/WolfePak, to enter, track, and report accounts payable and JIB transactions.
• Utilize Microsoft Excel, including pivot tables, to analyze accounts payable data and prepare reports as needed.
• Collaborate with accounting and finance team members to support month-end and year-end closing activities related to accounts payable.
• Communicate effectively with internal departments to obtain approvals, clarify charges, and resolve billing issues.
• Contribute to process improvements in accounts payable and JIB workflows to enhance efficiency and accuracy.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)