Accounts Payable Specialist

Cardinal Systems Inc•Schuylkill Haven, PA

2d•$16 - $26•Onsite

About The Position

The Accounts Payable Specialist plays a vital role in ensuring the financial health and operational efficiency of our organization. This position is responsible for maintaining accurate vendor records, processing invoices and payments, and supporting month-end and annual accounting activities. By building strong relationships with vendors and internal teams, this role helps ensure timely payments, accurate financial reporting, and the smooth day-to-day operation of our business.

Requirements

High school diploma or equivalent required
Experience in accounts payable required
Experience with accounting software required
Excellent math skills
Excellent organizational skills with sttention to detail
Good understanding of accounting applications
Willingness to take initiative
Ability to exercise judgment
Effective, clear, and professional communication skills (both written and verbal)
Strong time management skills with the ability to prioritize tasks and work efficiently
Ability to multi-task in a fast paced, high stressed environment

Nice To Haves

degree in Accounting preferred

Responsibilities

Enter invoices into Global Shop System for multiple companies
Review and process AP AI Invoices
Match invoices to purchase order and receipt reports
Run weekly cash requirement report for review with Supervisor
Print checks and match with invoices for management signature
Scan all invoices for vendors in appropriate records
Review weekly credit card activity and receipts and import into Global Shop system
Maintain Vendor records and credit applications
Resolve Vendor discrepancies and adjust accordingly so the records reflect accurately
Work with other departments when applicable to negotiate and resolve Vendor disputes
Run weekly AP Aging report and provide status updates
Ensure active COI policies are on file for all Subcontractors
Perform month-end closing functions and reconciliations as assigned
Complete annual audit requests
1099 processing and record keeping
Demonstrate the ability to be open minded and flexible in thinking and execution of assigned tasks and receptive to new concepts or newly proposed/implemented procedures.
Monitor and review the existing standards, making or implementing suggestions that will further improve efficiency.
Work with and communicate with team members within the department as well as other departments to complete job assignments within the scheduled amount of time.
Ensure good housekeeping is adhered to and maintained in all work areas.
Maintain a level of quality that meets or exceeds the company's standard.
Helping to train Accounts Payable Clerk and interns
Perform any additional duties assigned by Supervisor