Accounts Payable Specialist (9755)

Lutheran Services Florida • Tampa, FL

4d

About The Position

Lutheran Services Florida (LSF) is seeking an Accounts Payable Specialist to accurately and promptly process vendor invoices, expenses, and payments while maintaining thorough, organized records. The role works with the Procurement Software and general ledger coding, coordinates with internal departments and vendors to resolve invoice issues, and supports audits and process improvements. The position reports to the Accounts Payable Manager. LSF describes its work as mission-driven, serving children, families, and communities across Florida.

Requirements

• High school diploma or GED.
• At least 2 years of accounts payable experience.
• Experience with a purchase order system.
• Accurate 10-key typing by touch.
• Minimum typing speed of 80 WPM.
• Basic knowledge of debits and credits and the relationships between accounts.
• Proficiency with Microsoft Office, Excel, and general ledger software.
• Ability to work well with others and with limited supervision.
• Ability to handle potentially sensitive or confidential information discreetly.
• Ability to multitask in a fast-paced environment.
• Willingness to adapt to change and learn new skills.
• Sensitivity to the cultural and socioeconomic characteristics and needs of LSF's service population.

Nice To Haves

• Basic accounting coursework.

Responsibilities

• Verify invoices submitted for entry into the Procurement Software have supporting documentation and accurate general ledger coding.
• Apply invoices to purchase orders in the Procurement Software and verify invoice line items match the purchase order.
• Enter invoices without purchase orders into the Procurement Software and select the correct approval workflow.
• Date-stamp and sort incoming mail for distribution to departments or individuals.
• Scan mailed accounts payable invoices to the appropriate accounts payable folder for coding.
• Process vendor payments for mailing and follow any special instructions.
• Respond promptly to vendor, peer, management, and internal and external customer inquiries.
• Collaborate with internal departments to resolve discrepancies and obtain missing invoice information.
• Provide requested documentation and explanations during audits.
• Maintain organized accounts payable records and documentation for retrieval and reference.
• Assist with special projects and support team members during varying workloads.
• Maintain electronic and paper files of paid invoices and check copies.
• Contribute to accounts payable process improvement initiatives.
• Perform other assigned duties, including vendor invoice imports and deposits using remote banking software.

Benefits

• Medical, dental, and vision coverage.
• 24/7 online access to doctors through telehealth.
• Employee Assistance Program (EAP).
• Employer-paid life insurance equal to one times salary.
• 13 paid holidays and one floating holiday.
• Paid time off starting at 16 working days per year; Head Start employees may have a different time-off and holiday schedule.
• 403(b) retirement plan with a 3% discretionary employer match, or 3% student loan repayment reimbursement.
• Tuition reimbursement.
• Opportunities for professional growth within the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED