Receptionist Jobs

About The Position

Requirements

• High school diploma or equivalent required
• Conversational Spanish required
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to interact professionally and courteously with visitors, donors, volunteers, clients, vendors, and staff.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple tasks, manage competing demands, and meet deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently and as part of a team.
• Experience operating standard office equipment, including multi-line telephone systems, copiers, printers, and postage equipment.
• Ability to maintain accurate records and manage office supply inventories.
• Commitment to providing exceptional customer service and representing the organization in a professional manner.
• Demonstrated reliability, dependability, and punctuality.

Nice To Haves

• Associate degree or additional administrative training preferred.
• Minimum of one to three years of receptionist, administrative assistant, customer service, or related office experience preferred.

Responsibilities

• Answers all incoming calls and directs them to the appropriate Food Bank staff member.
• Welcomes all visitors to the Food Bank and directs them to their appropriate destination.
• Receives, logs, and distributes all incoming packages to the appropriate Food Bank staff person.
• Receives and sorts all internal mail and notifies Food Bank departments when the mail is ready for pick-up.
• Receives faxes from the fax machine and distributes them.
• Maintains office supply inventory and coffee/breakroom supply inventory, ensuring the supply cabinets are well stocked, organized, and items are ordered in a timely manner.
• Processes office supply requests for the various Food Bank departments and for the Food Bank general office supply closets.
• Places Amazon order requests in accordance with established procedures.
• Orders supplies for various office equipment including fax machines, printers, postage machine, etc.
• Manage Konica Minolta service ticket submissions and toner ordering to support uninterrupted office operations.
• Manage the reception break and PTO coverage scheduling in Teams.
• Assists the Finance and Administration, Development and Programs and Operations departments with projects as needed.