Receptionist

Aviata Health Group•Ocala, FL

1d•Onsite

About The Position

Aviata at Arbor Springs is seeking a receptionist to support its community with clerical and administrative duties. The role assists an assigned supervisor, coordinates work within and across departments, responds to inquiries, and provides courteous customer service to residents and families. The receptionist also helps maintain administrative records and filing systems, supports payroll timekeeping processes, and coordinates meeting logistics. The position is part-time, Monday through Friday from 4 p.m. to 8 p.m., in Ocala, Florida.

Requirements

High school diploma or GED equivalent.
Qualified, compassionate, and dedicated to a job well done.

Nice To Haves

Two-year college degree or equivalent, preferably with an emphasis in a business curriculum.

Responsibilities

Perform clerical and administrative duties to assist the assigned supervisor.
Coordinate work within the department and with other departments, and respond to inquiries or information requests.
Handle issues, complaints, inquiries, and questions in a courteous, tactful, friendly, and cooperative manner.
Review correspondence and memos directed to administration; respond to routine matters or redirect them to the appropriate parties.
Prepare confidential and routine correspondence, reports, forms, business documents, and special mailings.
Prepare preliminary work on projects.
Prepare, receive, and direct inter-office and U.S. mail, including bulk mailings.
Organize, monitor, and maintain administrative records and filing systems.
Provide customer service to residents and families as needed.
Review and maintain time and attendance records for supervisor approval before submission to payroll.
Enter missed punches for staff and agency employees and reconcile hours daily.
Coordinate room setups and refreshments for meetings and conferences.
Support the creation and implementation of ideas that improve systems and processes and achieve superior results.