Operations Coordinator Jobs

About The Position

Requirements

• Associate's degree in Human Resources, Business Administration, Management, or a related field with a minimum of three (3) years of progressively responsible administrative, human resources, and/or business support experience.
• OR Bachelor's degree in Human Resources, Business Administration, or a related field with a minimum of two (2) years of progressively responsible administrative, human resources, and/or business support experience.
• OR Minimum of five (5) years of directly related and progressively responsible administrative, human resources, and/or business support experience.
• Experience supporting multiple priorities in a fast-paced office environment.
• Experience maintaining confidential records and information.
• Basic knowledge of general Human Resources principles and administrative practices.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities simultaneously.
• Excellent written, verbal, and interpersonal communication skills.
• Strong customer service orientation.
• Ability to maintain strict confidentiality.
• Strong problem-solving and critical thinking abilities.
• Ability to work independently with minimal supervision.
• Ability to collaborate effectively with employees and managers throughout the organization.
• Strong follow-through and accountability.
• Ability to adapt to changing priorities and business needs.
• Desire to learn and grow in the human resources field.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams).
• Ability to quickly learn new software applications and technologies.

Nice To Haves

• Experience coordinating projects, meetings, or organizational initiatives preferred.
• Human Resources experience strongly preferred.
• Experience with HRIS, applicant tracking systems, or performance management systems preferred.
• Experience generating reports and working with databases (HR databases preferred).
• Professional Human Resources (PHR), SHRM Certified Professional (SHRM-CP), or willingness to pursue certification.
• Experience supporting benefits administration and Open Enrollment.
• Experience coordinating employee engagement or wellness initiatives.
• Experience with HR reporting and data analysis.
• Experience supporting HR compliance activities.

Responsibilities

• Coordinate administrative activities supporting the HR team.
• Prepare, process, and maintain HR documentation while ensuring accuracy, completeness, and confidentiality.
• Maintain both electronic and hard-copy personnel files in accordance with organizational policies and record retention requirements.
• Prepare correspondence, forms, reports, presentations, and other HR-related documents.
• Monitor shared HR inboxes and coordinate responses or routing as appropriate.
• Assist with maintaining HR procedures, forms, templates, and standard operating documents.
• Coordinate new hire onboarding activities from pre-employment through orientation.
• Prepare onboarding materials, welcome packets, identification items, and new hire supplies.
• Coordinate new hire schedules with hiring managers and internal departments.
• Ensure completion and proper filing of onboarding documentation.
• Assist employees with routine HR forms, employment verifications, and general HR requests.
• Support employee recognition and engagement initiatives throughout the employee lifecycle.
• Assist with benefits administration activities throughout the year.
• Coordinate employee communications related to benefits programs.
• Support annual Open Enrollment activities, including scheduling meetings, preparing materials, tracking enrollment documentation, and responding to routine employee questions.
• Assist with benefits-related audits and reconciliation activities.
• Generate recurring and ad hoc reports from HR systems and databases.
• Compile HR metrics and statistical information for management reporting.
• Assist with maintaining accurate employee records and HR data.
• Support periodic internal audits to ensure data integrity and compliance.
• Conduct research on HR topics, benchmarking, compensation, benefits, employment practices, vendors, and other HR-related subjects as assigned.
• Coordinate invoice reconciliation for Human Resources expenditures.
• Verify invoices and supporting documentation prior to processing.
• Track departmental purchases and assist with maintaining budget-related documentation.
• Coordinate purchasing of onboarding materials, office supplies, employee recognition items, wellness materials, and company-branded merchandise ("swag").
• Maintain inventory of HR supplies and reorder materials as needed.
• Coordinate logistics for employee engagement activities and recognition programs.
• Assist with planning and administering employee wellness initiatives and challenges.
• Coordinate meeting arrangements, registrations, supplies, communications, and event materials.
• Support employee appreciation events and organizational culture initiatives.
• Coordinate administrative activities associated with the quarterly performance review process.
• Monitor review timelines and assist with reminders and communications.
• Generate reports regarding review completion status.
• Maintain performance documentation and related records.
• Provide administrative support for performance management initiatives.
• Maintain calendars for HR activities, meetings, training sessions, benefit events, and key organizational deadlines.
• Schedule meetings, reserve conference rooms, coordinate virtual meeting logistics, and prepare meeting materials.
• Assist with HR training coordination and registration activities.
• Maintain confidentiality of employee records and sensitive information.
• Assist with preparation of documentation for audits, compliance reviews, and regulatory reporting.
• Support HR recordkeeping practices consistent with organizational policies and applicable employment laws.
• Assist with document retention and records management activities.
• Participate in Human Resources projects and continuous improvement initiatives.
• Assist with implementation of new HR programs, policies, and procedures.
• Research best practices and provide administrative support for departmental initiatives.
• Support cross-functional HR projects as assigned.
• Maintain professionalism and provide exceptional customer service to employees, applicants, managers, and external contacts.
• Demonstrate sound judgment, discretion, integrity, and the highest level of confidentiality.
• Effectively prioritize multiple assignments while meeting established deadlines.
• Build positive working relationships across all levels of the organization.
• Remain current on HR administrative practices, technology, and applicable employment requirements.
• Other related duties as appropriate and assigned.

Benefits

• outstanding benefits
• growth opportunities