Facilities & Operations Coordinator

Catholic Diocese of Memphis•Memphis, TN

2d•Onsite

About The Position

St. Benedict at Auburndale (SBA), a Catholic college-preparatory high school in Cordova, Tennessee, seeks a full-time, year-round, on-campus Facilities & Operations Coordinator. The role combines hands-on maintenance and custodial work with leadership of the facilities office, including scheduling, vendor coordination, work-order tracking, records management, and supervision of maintenance and custodial staff. The Coordinator works alongside the current maintenance team member and reports to the Principal. The ideal candidate is a skilled tradesperson who is organized, dependable, and comfortable running an office. The position oversees day-to-day facilities operations, maintenance and repairs, custodial standards, grounds upkeep, safety, and compliance. It includes coordinating facility setups for school and community events, managing preventive maintenance, responding to urgent issues, and participating in an after-hours call rotation.

Requirements

At least 5 years of experience in building maintenance, facilities, or custodial work.
At least 2 years in a lead, supervisory, or office-coordination role.
Working knowledge of basic electrical, plumbing, HVAC, and carpentry.
Strong organization, follow-through, and clear written and verbal communication skills.
Valid driver's license.
Ability to lift and carry up to 50 lbs, climb ladders, and stand, bend, and kneel for extended periods.
Ability to work indoors and outdoors in varying weather and safely use hand tools, power tools, and cleaning and grounds equipment.

Nice To Haves

Experience in a K-12 or private school environment.
Trade certification in HVAC, electrical, or plumbing, or facilities management coursework.
Experience managing vendors, contracts, and a facilities budget.
Athletic field or turf maintenance experience.
Commitment to supporting the mission of a Catholic school.
Experience in a school, church, or commercial setting is preferred.

Responsibilities

Lead the facilities office day to day by setting priorities, assigning work, and keeping the Principal informed.
Supervise, schedule, and support maintenance and custodial staff, including arranging event and absence coverage.
Maintain the work-order system and track requests from submission through completion.
Coordinate outside vendors and contractors for HVAC, electrical, plumbing, roofing, pest control, and fire and life-safety systems; obtain quotes, schedule work, and verify completion.
Maintain organized records, including preventive maintenance logs, inspections, warranties, service contracts, keys, and inventory.
Order and manage supplies and equipment within budget and help prepare the annual facilities budget.
Coordinate facility setups for Masses, assemblies, athletic events, the theater, admissions events, and rentals.
Prepare written reports and correspondence for the Principal and Diocese as needed.
Perform general repairs involving minor electrical work, plumbing, carpentry, painting, drywall, doors, locks, and fixtures.
Run a preventive maintenance schedule for HVAC filters, lighting, plumbing fixtures, and building systems.
Help maintain the turf football field, grass soccer field, and baseball and softball fields.
Respond to urgent issues such as leaks, outages, and severe weather, and serve on the after-hours call rotation.
Ensure classrooms, science labs, the gym, theater, restrooms, and common areas are clean, safe, and ready each day.
Perform custodial duties as needed and establish cleaning standards and checklists for the team.
Oversee grounds upkeep, trash and recycling, and seasonal needs such as ice and storm cleanup.
Support campus safety through attention to fire extinguishers, alarms, emergency lighting, door security, and drill readiness.
Follow and help enforce OSHA, chemical safety (SDS), and Diocesan safety requirements; promptly report hazards and maintain documentation for inspections.