Facilities Operations Coordinator

Temple Beth Emeth•Ann Arbor, MI

3d•Onsite

About The Position

Genesis is seeking a Facilities Operations Coordinator to manage the day-to-day operations of its shared facility, which serves as the spiritual home of Temple Beth Emeth and St. Clare’s Episcopal Church and is also used by renters, community groups, and other building users. The role combines staff supervision, facility coordination, administration, and customer service in a busy environment where different groups may have competing needs. The coordinator works with Genesis staff, congregational leadership, the Genesis Board, renters, volunteers, and the Building Systems Coordinator to keep building operations running smoothly. The position is full-time and salaried, based on-site Monday through Friday, typically from 8:30 a.m. to 4:30 p.m. Occasional evening meetings or weekend responsibilities may be required, not to exceed twice a month. Occasional building emergencies may require an off-hours response, also not to exceed twice a month. The board and supervisors will work to ensure adequate support and avoid on-call responsibilities beyond those times. The expected salary range is $65,000–$75,000, depending on experience and qualifications. Genesis offers medical insurance, paid vacation and sick time, 10 paid holidays annually, and a 403(b) retirement plan with employer and matching contributions.

Requirements

High school diploma or equivalent.
Strong communication and interpersonal skills.
Demonstrated leadership, organizational, and administrative abilities.
Ability to supervise staff, manage multiple priorities, and solve problems independently.
Proficiency with common office technology and software, such as email, calendars, documents, and spreadsheets.
Flexibility, adaptability, dependability, and ability to work collaboratively with a diverse range of people.
Ability to foster an environment of respect and inclusion where individuals, regardless of race, religion, sexual orientation, gender identity, or gender expression, feel valued and safe.

Nice To Haves

Enjoyment of a dynamic environment and creative problem-solving.
Experience in facilities operations, administration, budgeting, staff supervision, nonprofit organizations, congregations, or similar settings; helpful but not required.

Responsibilities

Supervise the Building Systems Coordinator, Custodian, and Shift Supervisor; help them understand and meet the needs of the building, congregations, and renters; and work proactively with the board and staff to solve problems.
Coordinate building-use scheduling for the two congregations and serve as the initial and primary contact for outside rentals.
Monitor the building schedule and proactively address potential space-use and changeover issues in cooperation with the Shift Supervisor.
Help maintain smooth access to building equipment and utilities, including water, power, internet, sound system, and snow removal.
Maintain operational records, calendars, rental agreements, payroll information, and routine administrative and financial reports.
Coordinate routine office and event technology needs, including internet access, Zoom, hybrid meetings, and copier services.
Oversee operational aspects of emergency preparedness and coordinate responses to building emergencies with congregational leaders.
Attend monthly Genesis Board meetings, prepare and present an operations report, follow up on relevant board decisions and requests, and provide some administrative support for board operations.
Supervise and direct the Building Systems Coordinator on building maintenance.
Lead the tracking and reporting of maintenance and building systems to the board and congregations.