Facilities & Real Estate Operations Coordinator
About The Position
A growing multi-state healthcare organization is seeking a Facilities & Real Estate Operations Coordinator to support the daily management, maintenance, and operations of its expanding portfolio of clinic locations. The role combines facilities operations with real estate administration and works closely with the Director of Real Estate to keep locations functional, well-maintained, and properly supported. The ideal candidate is organized, resourceful, proactive, and able to manage multiple priorities without constant supervision. The coordinator manages day-to-day maintenance needs across multiple clinic locations, communicates with vendors and contractors, oversees repair requests, troubleshoots facility concerns, maintains lease documentation and property records, tracks expenses and invoices, and supports facility-related projects.
Requirements
- At least 2 years of facilities management, facilities coordination, or property operations experience.
- Practical experience coordinating building maintenance, repairs, vendors, and service requests.
- Ability to recognize facility problems, coordinate appropriate solutions, and hold vendors accountable.
- Strong organizational skills and ability to manage multiple locations and competing priorities.
- Comfort using Excel, Outlook, and property or maintenance tracking systems.
- Strong communication, problem-solving, and follow-through.
Nice To Haves
- Experience supporting multiple commercial properties, medical offices, healthcare facilities, or corporate locations.
Responsibilities
- Coordinate day-to-day maintenance and facility needs across multiple clinic locations and ensure issues are addressed promptly.
- Communicate with maintenance providers, contractors, landlords, and service vendors to schedule work and ensure timely completion.
- Manage service requests involving HVAC, plumbing, electrical, general repairs, and other building-related issues.
- Troubleshoot facility concerns, prioritize urgent requests, and follow through until issues are resolved.
- Maintain lease documentation and track renewals, critical dates, rent escalations, and other property obligations.
- Track maintenance expenses, review invoices, maintain property records, and support facility-related projects.
Benefits
- Medical, dental, and vision insurance, subject to eligibility.
- Paid time off and paid sick leave, subject to eligibility.
- 401(k) with company match, subject to eligibility.
- Professional development opportunities, subject to eligibility.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
