Real Estate Coordinator
About The Position
Apex Service Partners is a national residential HVAC, plumbing, and electrical services company with 14,000 teammates across more than 225 locations in 46 states and over $3.5 billion in annual revenue. The company’s mission is to elevate the trades by investing in people and supporting operators. The Real Estate Coordinator supports and coordinates real estate activities for new and existing locations. The role collaborates with operational leaders on real estate needs, conducts market surveys, coordinates site visits, works with legal teams, and helps finalize lease terms. It also coordinates with Legal, Marketing, and Finance; manages project documentation and approvals; and serves as a liaison among internal teams, the real estate partner, third-party brokers, and landlords. The coordinator assists with due diligence and municipal zoning, planning, and regulatory approvals; prepares project updates and status reports; maintains the contract database and files; tracks critical dates and deadlines; and updates real estate practices, forms, documents, and systems. Responsibilities also include coordinating rent and security deposit payments, walkthroughs, final lease execution, and turnover of new leases at commencement. The position is located in Dallas or Tampa.
Requirements
- Two to three years of experience in development, real estate, project management, or a related field.
- General knowledge of the commercial real estate market, principles, and processes.
- Proficiency with Word and Excel.
- Good written and oral communication, organizational, and math skills.
- Ability to manage time and prioritize work.
- Commitment to high responsiveness and availability.
- Ability to work independently and through others with an entrepreneurial mindset.
- Excellent follow-through and attention to detail, with minimal need for supervision.
- Ability to work as a team player with a positive attitude, high energy, integrity, strong work ethic, enthusiasm, and commitment to the mission.
- Strong analytical, communication, time-management, and organizational skills.
- Resourcefulness and ability to achieve results with finite resources.
- Ability to thrive in a nimble, lean, unstructured, fast-paced entrepreneurial environment.
- Collaborative and energetic approach, impeccable integrity and ethical standards, and a commitment to personal growth and development.
Nice To Haves
- BA/BS degree preferred.
Responsibilities
- Support and coordinate real estate activities related to new and existing locations.
- Collaborate with operational leaders on real estate needs, conduct market surveys, coordinate site visits, work with legal teams, and help finalize lease terms.
- Coordinate with Apex Legal, Marketing, and Finance Management teams to support coordination and compliance throughout the lease process.
- Manage administrative tasks related to project documentation and approvals.
- Liaise with internal teams, the real estate partner, third-party brokers, and landlords to support communication and lease execution.
- Assist with due diligence, including municipal zoning, planning, and regulatory compliance approvals.
- Prepare project updates and status reports in collaboration with operations and the real estate partner.
- Help maintain the Real Estate Department’s contract database and files.
- Ensure critical dates and deadlines are met.
- Review and update real estate best practices, forms, documents, and systems to improve project speed and quality.
- Coordinate rent and security deposit payments, walkthroughs, final lease document execution, and turnover of new leases at commencement.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
