Legal Real Estate Coordinator

Dutch Bros Coffee • Phoenix, AZ

3d • Hybrid

About The Position

The Legal Real Estate Coordinator is a member of the Dutch Bros Legal team, providing support to attorneys and paralegals on real estate matters involving leasing, development, transactions, and ancillary agreements. The role also partners with Legal Department paralegal and administrative staff to support legal matters across commercial agreements, intellectual property filings, marketing initiatives and brand protection, employment, franchise matters, mergers and acquisitions, due diligence, litigation, and general corporate compliance.

The position manages real estate transaction workflows and records, tracks matters and deadlines, coordinates document execution and distribution, processes invoices, and assists with lease and related document drafting and review. It also provides administrative and project coordination support across the Legal Department, including inbox and calendar management, matter intake, meeting coordination, records management, signature collection, reporting, and support for legal systems and processes.

The role is based in Tempe, Arizona, and requires working in the office four days per week, Monday through Thursday. Fridays are optional remote work days. Compensation is dependent on experience.

Requirements

• High school diploma or GED.
• Two years of legal experience with a corporation, law firm, government agency, or similar organization.
• Demonstrated “humble, hungry, and smart” mindset.
• Basic understanding of attorney-client privilege, confidentiality requirements, and unauthorized practice of law.
• Basic knowledge of law office operations, practices, and procedures.
• Strong verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Project management skills and ability to work effectively within a team environment.
• Ability to give and receive feedback professionally.
• Ability to work independently with accountability for work product.
• Ability to comply with company policies and procedures.
• Ability to develop systems, processes, and procedures.
• Intermediate proficiency in Microsoft Office Suite, Microsoft Teams, Smartsheet, Google Workspace, and LawVu.
• Ability to work in a busy, crowded, and loud office with frequent distractions and interruptions, and to collaborate in person, including occasional impromptu meetings.
• Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches; ability to occasionally move or lift office items up to 25 pounds.
• Hearing sufficient or correctable to understand spoken information and participate in virtual meetings and phone calls.
• Ability to read and write in English for document processing, report drafting, and job-related follow-up.
• Vision adequate or correctable to read documents on a computer screen and use visual tools.
• Proficiency operating a computer and office productivity tools such as printers, scanners, and collaboration software.
• Strong verbal and written communication to interact with team members, clients, and other stakeholders.

Nice To Haves

• Associate's degree or bachelor's degree.
• Experience with real estate development and transactions, including build-to-suit transactions, ground leases, SNDAs, estoppels, exclusivity issues, lease renewals and amendments, due diligence, memoranda, title review, survey review, and environmental reports.

Responsibilities

• Manage the Legal Real Estate email inbox and enter matters into Smartsheet.
• Request current title and survey reports for active lease transactions as directed by attorneys and paralegals.
• Assign leases to outside counsel by distributing letters of intent and related title and survey reports as directed.
• Organize, maintain, and manage storage of real estate transaction documents, drafts, and executed agreements.
• Review lease execution packages for accuracy.
• Process lease and other agreement execution through DocuSign.
• Distribute fully executed leases to internal stakeholders.
• Track lease statuses, tasks, and deadlines.
• Process and track legal real estate invoices.
• Support drafting and review of leases, construction documents, and ancillary documents, including CC&Rs, SNDAs, estoppels, memoranda, amendments, rent commencement certificates, and easements.
• Assist with conference registrations, bar dues, travel arrangements, and reimbursements for real estate legal staff.
• Support management of Legal Department email inboxes and calendars.
• Create and distribute matters and related requests.
• Intake and coordinate contracts, documents, projects, and legal matters.
• Assist with distribution of incoming legal mail and email, including service-of-process communications.
• Schedule meetings, prepare agendas, and distribute notes and action items.
• Support invoice processing and tracking.
• Manage outgoing shipping and mailing requests.
• Organize and maintain legal filing systems and ensure proper retention and organization of legal and real estate records.
• Maintain file organization according to department filing and naming protocols.
• Provide proactive administrative support to attorneys and paralegals.
• Coordinate multi-department projects and communicate objectives, updates, and timelines.
• Generate project, matter, and contract reports.
• Track statuses, deadlines, and key milestones.
• Manage document signature collection, including manual, notary, and electronic signatures.
• Assist with administration of outside counsel relationships and related matters.
• Utilize and maintain matter and contract management systems.
• Assist with development and compliance of internal processes and procedures.
• Support implementation and improvement of legal systems and tools.
• Perform administrative duties necessary to support department operations and complete special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED