Real Estate Coordinator

United Rentals•Stamford, CT

1d•Hybrid

About The Position

The Real Estate Coordinator provides operational, analytical, and administrative support to United Rentals’ Real Estate Department. The role supports project reporting across the Company’s six divisions, dark store tracking and reporting, location data management, branch licensing, departmental budgeting, and responses to real estate inquiries from operating branches and internal stakeholders. The position is based in Stamford, Connecticut, with a hybrid workplace arrangement. The coordinator consolidates and reviews data from CBRE and Company systems, including CoStar, Procore, and Snowflake; prepares reports and presentation materials; and works with Project Managers, Real Estate Partners, IT Security, Accounting, Tax, and other stakeholders to resolve data issues and support business processes. The role also supports real estate due diligence for acquired locations, municipal reporting, invoices, vendor setup, professional-fee tracking, agreements, journal entries, budgeting, forecasting, capital expenditure planning, and monthly close activities.

Requirements

Proficiency in Microsoft Office.
Strong organizational and problem-solving skills.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to data accuracy.
Ability to manage multiple priorities and meet reporting deadlines.
Ability to work effectively with cross-functional teams and internal stakeholders.
Working knowledge of real estate, accounting, budgeting, and financial reporting processes.

Nice To Haves

Bachelor’s degree in finance, accounting, business administration, real estate, or a related discipline.
Two or more years of experience in real estate, finance, accounting, project coordination, or a related support role.
Prior experience in an office environment, including budgeting or management reporting.
Experience with CoStar, Procore, Snowflake, or similar data management systems.

Responsibilities

Prepare weekly real estate and construction project reports for each division.
Consolidate and analyze data from CBRE and Company systems, including CoStar, Procore, and Snowflake.
Review project reporting for completeness and accuracy and coordinate with Project Managers and Real Estate Partners to resolve missing or inaccurate information.
Prepare summary reports and presentation materials highlighting critical issues, risks, and required actions; maintain supporting reports and distribute final analyses to internal stakeholders.
Process requests to add new dark store locations and ensure they are identified correctly in Company systems.
Verify that required dark store maintenance programs have been initiated and distribute weekly dark store reports to Real Estate Partners and other stakeholders.
Coordinate with Accounting to initiate appropriate dark store accounting treatment.
Review Snowflake reporting for inaccurate or incomplete location data and coordinate corrections with IT Security and other stakeholders.
Prepare quarterly location data reports for the Vice President of Real Estate and Tax.
Respond to real estate inquiries from rental locations and other corporate departments.
Complete municipal location reporting and prepare supporting documentation.
Coordinate real estate due diligence for acquired locations in support of business combination activities.
Provide documentation to the Business License team for branch-level licensing.
Support the Vice President of Tax and Real Estate with departmental budgeting and forecasting, corporate location budgets, capital expenditure planning, and monthly close activities.
Coordinate and compile departmental budget submissions from Tax and Real Estate team members.
Process invoices, establish new vendors as needed, track professional fees, and maintain related agreements.
Prepare journal entries as needed.
Research issues, identify potential solutions, and recommend appropriate actions to management.