Coordinator, Workspace & Real Estate

Armanino LLP • El Segundo, CA

6d • $36 - $42

About The Position

The Coordinator, Workspace & Real Estate supports workspace operations and real estate administration across assigned offices. The role triages requests, coordinates vendors and building management, tracks work through completion, and maintains accurate tickets and site documentation. It also supports workspace projects, moves, office transitions, technology coordination, and occasional special requests, partnering with internal teams such as Finance, Legal, and IT.

The position is primarily non-physical, though it requires being onsite as needed for coordination, walkthroughs, and project support. Occasional travel of up to 30% may be required for site visits, vendor meetings, and project coordination. The role may sometimes involve completing repairs or installations rather than outsourcing them.

Requirements

• High school diploma or equivalent required.
• At least 2 years of experience in workplace operations, facilities coordination, office management, real estate administration, or a similar field.
• Ability to triage workplace requests, define or confirm scope, and coordinate timely resolution through vendors, building teams, and internal partners.
• Comfort working in structured workflows and tracking work in ticketing tools, spreadsheets, and shared documentation, with strong attention to detail.
• Basic familiarity with conference room technology and A/V concepts, with the ability to coordinate troubleshooting with IT and support simple meeting setups.
• Ability to prioritize and manage multiple tasks in a fast-paced environment, meet deadlines, and flag constraints early.
• Clear, consistent communication with in-office teams and remote partners or stakeholders.
• Strong follow-through and accountability, including timely updates, closing loops, and owning assigned workstreams end-to-end with minimal oversight.
• Experience using a ticketing system such as ServiceNow and maintaining documentation that supports reporting, audits, and consistent service delivery.
• Intermediate experience with Microsoft 365, including Outlook, Teams, Excel, and Word, and comfort producing simple reports, trackers, and status summaries.
• Proactive, self-motivated, solutions-oriented approach, with the ability to anticipate needs, identify risks, and drive issues to resolution.
• Ability to work in an office environment and be onsite as needed for coordination, walkthroughs, and project support.
• Willingness and ability to travel up to 30% as needed between assigned offices for site visits, vendor coordination, and project support.

Nice To Haves

• Associate or bachelor's degree.
• Experience supporting multiple sites.

Responsibilities

• Coordinate workspace requests from intake through completion, including triaging, confirming scope, routing work to vendors, building services, or internal partners, and tracking progress in Wrike.
• Manage workplace tickets in ServiceNow or a similar system, ensuring accurate entry, prioritization, status updates, follow-ups, and closure documentation.
• Coordinate vendors and building management for maintenance, repairs, and service visits, including scheduling, site access, scopes of work, quotes, confirmations, and communications about onsite work.
• Conduct workspace walkthroughs as needed to identify maintenance issues, safety concerns, and experience gaps; document findings, initiate tickets, and coordinate remediation.
• Maintain workspace and real estate documentation, including vendor lists, building rules, floor plans or seat maps where applicable, maintenance schedules, service records, and basic purchase and expense tracking.
• Support workspace projects and move events, including planning timelines, coordinating vendors, ordering, scheduling, communications, space reconfigurations, furniture changes, and office transitions.
• Assist with real estate and site administration, including coordinating building access, badges, and keys; supporting lease-critical date tracking; and maintaining site files with Finance, Legal, IT, and landlords or property managers.
• Partner with IT to coordinate conference room and workplace technology support, log issues, schedule service, track resolution, communicate updates, and provide basic A/V meeting support as needed.
• Review project statements of work with guidance to support vendor selection, scope alignment, and documentation.
• Coordinate occasional special requests and one-off projects, such as deliveries, onsite appointments, and leadership support, by arranging logistics and vendors and following through in a timely manner.
• Support additional offices as needed and travel occasionally, up to 30%, for site visits, vendor meetings, or project coordination.
• May complete repairs or installations directly rather than outsourcing them.

Benefits

• Medical, dental, and vision benefits.
• Generous PTO plan and paid sick time.
• Flexible work arrangements.
• 401(k) with profit sharing.
• Wellness program.
• Generous parental leave.
• 11 paid holidays.
• Eligible employees at certain levels may participate in a discretionary long-term financial incentive plan, subject to plan participation rules.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED