Coordinator, Workspace & Real Estate

Armanino • Pasadena, TX

5d

About The Position

The Coordinator, Workspace & Real Estate supports workspace operations and real estate administration across assigned offices. The role triages and tracks workplace requests, coordinates vendors and building management, maintains workspace documentation, supports office projects and moves, and partners with internal teams on site administration and workplace technology. The position is primarily non-physical, with onsite coordination and walkthroughs as needed; routine hands-on repair work is not required, though the employee may be asked to complete some repairs or installations. Occasional travel between assigned offices of up to 30% may be required.

Armanino describes a work environment intended to support employees’ career growth and integrate work with other aspects of life. Southern California residents are offered a compensation range of $36.00–$42.00 per hour, with compensation varying by skills, role, and location. Eligible employees at certain levels may participate in a discretionary long-term financial incentive plan, subject to plan rules. Benefits include medical, dental, and vision coverage; PTO and paid sick time; flexible work arrangements; a 401(k) with profit sharing; a wellness program; parental leave; and 11 paid holidays.

Requirements

• High school diploma or equivalent required.
• At least 2 years of experience in workplace operations, facilities coordination, office management, real estate administration, or a similar area.
• Ability to triage workplace requests, confirm scope, and coordinate timely resolution through vendors, building teams, and internal partners.
• Comfort using structured workflows and tracking work in ticketing tools, spreadsheets, and shared documentation; strong attention to detail and commitment to consistent, high-quality results.
• Basic familiarity with conference room technology and A/V concepts, and ability to coordinate troubleshooting with IT and support simple meeting setups.
• Ability to prioritize and manage multiple tasks in a fast-paced environment, meet deadlines, and flag constraints early when timelines may shift.
• Clear, consistent communication with in-office teams and remote partners or stakeholders.
• Strong follow-through and accountability, including timely updates, closing loops, and owning assigned workstreams end-to-end with minimal oversight.
• Experience using a ticketing system such as ServiceNow and maintaining documentation that supports reporting, audits, and consistent service delivery.
• Intermediate experience with Microsoft 365, including Outlook, Teams, Excel, and Word, and comfort producing simple reports, trackers, and status summaries.
• Proactive, self-motivated, solutions-oriented approach, with the ability to anticipate needs, identify risks, and drive issues to resolution.
• Ability to work in an office environment and be onsite as needed for coordination, walkthroughs, and project support.
• Willingness and ability to travel up to 30% as needed between assigned offices for site visits, vendor coordination, and project support.

Nice To Haves

• Associate or bachelor’s degree preferred.
• Experience supporting multiple sites preferred.

Responsibilities

• Coordinate workspace requests by confirming scope, routing work to vendors, building services, or internal partners, and tracking it in Wrike from intake through completion.
• Manage workplace tickets in ServiceNow or a similar system, maintaining accurate entries, priorities, updates, follow-ups, and closure documentation.
• Coordinate vendors and building management for maintenance, repairs, and service visits, including scheduling, site access, scopes of work, quotes, and confirmations; communicate upcoming work to minimize disruption.
• Complete repairs or installations directly when asked rather than outsourcing them.
• Conduct workspace walkthroughs as needed to identify maintenance issues, safety concerns, and experience gaps; document findings, initiate tickets, and coordinate remediation.
• Maintain workspace and real estate records, including vendor lists, building rules, floor plans or seat maps as applicable, maintenance schedules, service records, and basic purchase and expense tracking.
• Support workspace projects and move events, including planning timelines, coordinating vendors, ordering, scheduling, and communications for reconfigurations, furniture changes, and office transitions.
• Assist with real estate and site administration as assigned, including coordinating building access, badges, or keys; supporting lease-critical date tracking; and maintaining site files with Finance, Legal, IT, and landlords or property managers.
• Partner with IT to coordinate conference room and workplace technology support by logging issues, scheduling service, tracking resolution, and communicating updates; provide basic A/V meeting support as needed.
• Review project statements of work with guidance to support vendor selection, scope alignment, and documentation.
• Coordinate occasional special requests and one-off projects, such as deliveries, onsite appointments, and leadership support, arranging logistics and vendors and ensuring follow-through.
• Support additional offices as needed and travel occasionally for site visits, vendor meetings, or project coordination.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Generous PTO plan and paid sick time
• Flexible work arrangements
• 401(k) with profit sharing
• Wellness program
• Generous parental leave
• 11 paid holidays
• Eligible employees at certain levels can participate in a discretionary long-term financial incentive plan, subject to plan participation rules.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED