Talent & Operations Coordinator

Odyssey • Palo Alto, CA

3d • $124,000 - $155,000 • Onsite

About The Position

Odyssey is seeking a hands-on Talent & Operations Coordinator to support recruiting and company operations as the AI lab grows. The role owns recruiting logistics and candidate experience, supports founders, leaders, and the Recruiting team, and helps build systems for hiring, onboarding, and day-to-day operations. The position is based in Odyssey’s Palo Alto office and requires in-person work at least three days a week.

Requirements

• Experience in recruiting coordination, executive support, HR/people operations, or team operations.
• Experience in a high-growth startup or similarly fast-moving environment.
• Exceptional organization, time management, and attention to detail, with the ability to juggle many priorities.
• Strong written and verbal communication skills and a warm, professional presence with candidates, leaders, and visitors.
• A strong sense of ownership and willingness to solve problems proactively.
• Comfort operating in ambiguity, moving quickly, and building lightweight processes where none exist.
• Hands-on experience with ATS, CRM, and project management tools, as well as Slack and calendar/email systems.
• Ability to work in person at least three days a week at the Palo Alto office.

Nice To Haves

• Experience supporting founders or senior leaders.
• Event planning, office management, or team-building experience.
• Experience using AI tools to make workflows faster and more effective.

Responsibilities

• Own interview scheduling and coordination across teams and time zones, including virtual and in-person interviews and candidate travel.
• Serve as the main coordination point of contact for candidates and provide a fast, thoughtful, high-touch interview experience.
• Keep the ATS and recruiting workflows accurate and current, including scheduling, feedback collection, and pipeline tracking.
• Partner with recruiters and hiring managers to improve recruiting processes and coordination systems.
• Run new-hire onboarding so employees are set up to contribute from day one.
• Plan and coordinate team events, offsites, and office logistics.
• Document internal processes, run people and operations programs, and support high-priority projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed