Attorney Talent Operations Coordinator

Ropes & Gray • Boston, MA

23h • Hybrid

About The Position

The Attorney Talent Operations Coordinator works with the Attorney Talent Operations team to provide operational and data analytics support throughout the attorney life cycle. The coordinator supports attorney-related personnel programs, processes, initiatives, and data reporting across the Firm.

The role coordinates attorney departures, client secondments, global mobility assignments and relocations, immigration support, attorney development programs, career transitions, associate onboarding, bar admissions and compliance, and associate survey processes. It also develops and produces reports and analysis using attorney data systems, supports automated reporting and dashboard projects, and maintains department calendars, checklists, workspaces, tracking spreadsheets, and webpages. The coordinator prepares and revises documents and presentations, supports AI innovation initiatives, and assists with other Attorney Talent assignments and projects.

This is a non-exempt position with a normal office environment and schedule. Hybrid on-site presence is required, with at least four days onsite per week. The position requires consistent and predictable on-site presence and willingness and ability to work overtime as needed.

Requirements

• Bachelor’s degree.
• Two to three years of experience in a large law firm or similar professional services environment.
• Excellent written and oral communication, organizational, and interpersonal skills.
• Strong attention to detail and ability to produce accurate work products.
• Proficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
• Interest in technology and data, with excellent Excel and analytical skills; programming experience is not required.
• Conscientious, well organized, detail-oriented, and willing to take initiative.
• Ability to multitask, manage workflow, and prioritize projects effectively.
• Ability to work independently, under the direction of others, and as part of a team.
• Flexibility in responding quickly and positively to shifting demands and opportunities.
• Ability to interact effectively with all levels of Firm personnel.
• Ability to recognize confidential information and maintain its confidentiality.
• Proactive in learning and adapting to new systems and processes.
• Reliable, loyal, service-focused, and punctual.
• Ability to perform under stressful conditions in a thoughtful and professional manner.
• Knowledge of and ability to use AI tools.
• Willingness and ability to handle overtime as needed.
• Ability to maintain consistent and predictable onsite presence at least four days per week.

Nice To Haves

• Knowledge of electronic databases and programs, including PeopleSoft, Workday, LawCruit, MicroStrategy, Power BI, and viDesktop.

Responsibilities

• Coordinate attorney departure logistics, liaise with business support teams, and complete departure and exit interview administrative tasks.
• Support client secondments by gathering approvals, helping prepare agreements, coordinating with business support teams, and tracking secondment details.
• Support global opportunities, assignments, and relocations by preparing letters, coordinating integration schedules and move logistics, and processing mobility-related invoices.
• Assist with immigration processes for employees in the U.S. and Asia.
• Coordinate and administer attorney development programs and processes, including flexible work arrangements, the Associates Liaison Committee, performance reviews, partner promotions, the career attorney program, and lateral hire integration.
• Coordinate attorney career transitions involving work location, practice group, associate level, and attorney category changes; prepare transition letters and liaise with Human Resources, Finance, and Pricing as needed.
• Use attorney data systems and dashboards to produce weekly and monthly reports and ad hoc analysis; support automated reporting and dashboard improvements.
• Pull and analyze hours, availability, and attendance reports for staffing, annual review and performance management, partnership promotion, counsel, and career attorney programs.
• Support associate onboarding across the Firm’s U.S. offices by preparing onboarding materials, maintaining process resources, developing tailored schedules, and rescheduling meetings as needed.
• Support bar admissions and compliance processes, track jurisdictional compliance, coordinate bar-related education, respond to policy and compliance inquiries, and serve as a resource to other business functions.
• Coordinate logistics and data for associate survey processes, including Chambers and Vault surveys.
• Create and maintain internal process calendars and checklists; maintain department electronic workspaces, tracking spreadsheets, and InfoNet webpages.
• Build ad hoc reports, assist with Attorney Talent data projects, prepare and revise documents in Microsoft Word and Excel, and develop PowerPoint presentations.
• Support departmental AI innovation initiatives and other Attorney Talent assignments, operations, and special projects as directed.

Benefits

• Comprehensive health and well-being benefits.
• Personal and professional development.
• Career growth opportunities.
• Collegial and supportive culture.
• Eligible for a discretionary performance-based bonus.
• Comprehensive Total Rewards package for business support team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level