Talent Acquisition Operations Coordinator

Druva • Santa Clara, CA

3d • $92,000 - $129,333

About The Position

The Talent Acquisition Operations Coordinator is a candidate-facing role responsible for operational excellence across recruiting processes and for delivering an exceptional, high-touch candidate experience. Acting as a brand ambassador for Druva, the coordinator manages interview logistics and direct candidate interactions from initial contact through offer, while helping optimize talent acquisition systems, processes, and reporting. The role collaborates with recruiters, sourcers, hiring managers, interviewers, and other HR functions in a fast-paced environment.

The coordinator supports interview scheduling and onsite interview programs, job postings, ATS record management, pre-employment screening, offer preparation, onboarding support, hiring and candidate experience metrics, and employer branding initiatives. Success includes mastering interview coordination and Greenhouse ATS workflows, improving ATS accuracy and scheduling cycle times, maintaining process adherence and scorecard completion, and leading continuous improvements in talent operations, systems, and candidate sentiment.

Requirements

• At least 2 years of experience in talent acquisition, recruiting operations, or a candidate-facing HR role, with a strong focus on candidate experience, systems, and process management.
• Knowledge of recruitment workflows, ATS administration, and recruiting metrics.
• Strong organizational, problem-solving, and project management skills, with attention to detail.
• Strong written and verbal communication skills and the ability to collaborate with stakeholders and engage candidates.
• Proactive ownership and follow-through, with the ability to prioritize and manage multiple tasks in a fast-paced environment.

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).
• Proficiency with Google Workspace and ATS platforms; Greenhouse is preferred.
• Experience coordinating high-priority roles, supporting onsite interview programs, or collaborating with external agencies.

Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, and hiring managers.
• Serve as the main point of contact for onsite interviews, managing logistics, preparing interviewers, and supporting a positive candidate experience.
• Work with recruiters, sourcers, hiring managers, and interviewers to provide timely follow-ups, warm interactions, and clear communication throughout the interview lifecycle.
• Manage job postings across the company website, job boards, and social media.
• Manage candidate records in the Applicant Tracking System (ATS).
• Assist with pre-employment screenings, background checks, and reference verifications.
• Assist in preparing offer letters and onboarding materials.
• Track and report hiring metrics, including time-to-fill and candidate conversion rates.
• Support talent operations processes and efforts to improve team efficiency and scalability.
• Assist with cross-functional initiatives, including onboarding support and collaboration with other HR functions.
• Track candidate experience metrics, create reports, and support data-driven decision-making across the recruiting team.
• Support employer branding and talent branding initiatives across social channels and recruiting campaigns.

Benefits

• Comprehensive benefits program for full-time employees, including health and wellness benefits, a 401(k) retirement plan, and life and disability insurance coverage.
• The total compensation package may include discretionary annual bonus or commissions and equity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed