Operations Coordinator Jobs

About The Position

Requirements

• Bachelor’s Degree in Business Administration, Finance, Accounting or a related field is required
• Minimum of 7–10 years of progressive leadership experience in finance, operations, organizational planning, or related areas
• Demonstrated experience leading financial strategy and operational oversight within a complex organization, preferably in the nonprofit sector
• Experience supporting organizational or enterprise-level strategic planning, budgeting, forecasting, and performance management processes
• Experience partnering with executive leadership teams, Boards of Directors, and/or Finance Committees
• Experience aligning financial planning and operational decision-making with organizational goals and long-term strategy
• Experience overseeing organizational audits, compliance, financial reporting, and internal controls
• Experience leading or influencing cross-functional organizational initiatives, systems, or operational improvements
• Previous supervisory and people leadership experience required
• Ability to think strategically and connect financial, operational, and organizational decisions to long-term mission impact and sustainability
• Ability to identify trends, anticipate organizational needs, assess risk, and proactively develop recommendations and solutions
• Skilled at balancing strategic leadership with operational execution and follow-through
• Ability to navigate complexity, ambiguity, and competing priorities while maintaining organizational focus and accountability
• Strong knowledge of nonprofit financial management, budgeting, forecasting, audits, compliance, and internal controls
• Knowledge of GAAP standards and applicable financial regulations, reporting requirements, and compliance practices
• Ability to analyze and interpret complex financial and operational data and translate it into actionable insights
• Experience developing and aligning organizational metrics, dashboards, and financial performance indicators
• Understanding of organizational risk management, operational sustainability, and long-term financial planning
• Solid organizational, problem solving, critical thinking, and attention to detail skills
• Excellent inter-personal skills and the ability to communicate effectively with all levels of the organization, including management and board members
• High degree of confidentiality, diplomacy, discretion and sound judgment
• Strong problem solving, critical thinking skills and the ability to achieve results both individually and working with others
• Ability to lead, coach, and develop staff while fostering accountability, collaboration, continuous improvement, and strong team culture
• Skilled facilitator and collaborative thought partner who can support alignment, decision-making, and problem-solving across teams
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copy machines and filing cabinets. This role must be able to remain in a stationary position 50% of the time.

Nice To Haves

• MBA and/or CPA highly desirable
• Experience managing multiple funding streams, grants, and restricted funding environments preferred
• Knowledge of facilities oversight, operational infrastructure, vendor management, and organizational operations preferred
• Experience with Blackbaud/Financial Edge a plus

Responsibilities

• Provide strategic leadership and oversight of the organization’s financial operations, planning, forecasting, and long-term financial sustainability
• Lead organizational forecasting and trend analysis to identify risks, opportunities, and future resource needs
• Develop and refine financial models, benchmarks, and organizational performance indicators that support strategic decision-making
• Support the development and alignment of organizational dashboards, key performance indicators, and operational reporting structures
• Partner with the CEO and Leadership Team to align financial strategy with organizational goals, annual priorities, and long-term strategic direction
• Serve as a strategic partner to the CEO, Leadership Team, Board of Directors, Board Finance Committee, and Board Investment Committee
• Attend and support Board and Finance Committee meetings, providing clear financial analysis, forecasting, and recommendations
• Translate financial and operational information into accessible, strategic storytelling that supports organizational understanding and engagement
• Support organizational-level decision-making by translating complex financial and operational data into actionable insights and recommendations
• Guide leaders in connecting budget decisions to program strategy, organizational impact, staffing, and operational priorities and strengthen organizational accountability by ensuring leaders have visibility into trends, metrics, progress, and financial implications.
• Ensure strong financial stewardship, internal controls, compliance practices, and risk mitigation strategies across the organization
• Monitor organizational financial health and proactively communicate implications, tradeoffs, and recommendations to leadership and the Board
• Supervisor a Finance and Building Operations Coordinator
• Effectively perform all supervisory functions of hiring, coaching, training, disciplining, and terminating, according to BBBSTC policies
• Ensure effective performance management through monthly one-on-ones, quality assurance checks, field observations, and performance evaluations
• Implement action plans and disciplinary procedures with employees as needed
• Foster a team culture that promotes collaboration, professionalism, and critical thinking
• Oversee day-to-day financial operations, including accounting, cash flow management, audits, reporting, payroll oversight, and financial compliance
• Lead preparation and oversight of the annual audit, IRS Form 990, financial reporting, and related compliance requirements
• Ensure grant budgets, financial reporting, and restricted fund tracking align with organizational projections and compliance expectations
• Maintain strong relationships with financial institutions, auditors, investment partners, and external vendors
• Oversee organizational investment portfolios and support Finance Committee recommendations and decisions
• Ensure compliance with GAAP standards and all applicable local, state, and federal financial requirements
• Provide strategic oversight of facilities management, building operations, workplace infrastructure, and operational vendors
• Ensure organizational infrastructure and physical spaces support staff productivity, safety, belonging, and mission delivery
• Lead long-term facilities planning, capital improvement planning, and operational investment recommendations
• Oversee organizational risk management related to facilities, insurance, safety, and operational continuity
• Serve as a final reviewer of all organizational contracts, in relation to risk and best practice
• Serve as a strategic thought partner regarding workplace operations, infrastructure improvements, and operational sustainability
• Maintain knowledge of community needs, resources, and networks
• Communicate professionally with internal and external constituents
• Work collaboratively to achieve results as specified in the strategic plan
• Promote teamwork by overseeing and participating in various teams, including work groups and interdepartmental meetings
• Positively represent BBBS in the larger community
• Assist in agency-wide events and initiatives including recruitment, fundraising, event management, and community outreach
• Honor and respect the diversity of lived experiences, fostering an inclusive and equitable environment within the organization
• Contribute to the overall success of the agency in order to achieve the BBBS mission
• Handle data from youth, families, mentors, or other constituents with care, ensuring secure and private maintenance

Benefits

• medical
• dental
• vision
• pet insurance
• employer-paid long-term disability insurance
• life insurance
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• paid time off accrual
• 13 Paid Holidays
• 403(b) retirement plans with employer match