Operations Coordinator Jobs

About The Position

Requirements

• Bachelor's degree or equivalent years of experience in a relevant field (e.g., business administration, finance, etc.).
• Strong interpersonal and communication skills, both verbal and written.
• Ability to manage multiple tasks at once to meet deadlines, working both in a team environment and independently.
• Strong organizational skills and attention to detail.
• Working knowledge of Microsoft Excel and other Microsoft Office Suite applications.
• Ability to contribute to the diversity, equity and inclusion initiatives set forth by the National Wildlife Federation.

Responsibilities

• Act as the right hand to the Operations Manager and serve as the go-to person on the assigned program team to assist with questions regarding logistics, contract and procurement compliance, expense reimbursements and other operational tasks.
• Coordinate administrative processes and tasks, i.e., contracts, grant agreements, reports, and invoices, by preparing checklists, securing appropriate approvals, monitoring financials and managing tasks to deadlines.
• Review documents and reports for accuracy and to ensure compliance with funder requirements and internal policy.
• Assure payments to vendors, process gifts from funders, and manage staff expenses.
• Work with the appropriate internal teams to meet workplace needs, e.g., office supplies, software requests, equipment, etc.
• Provide operational support as needed, including coordinating logistics for meetings, organizing and developing support materials (e.g., agendas, presentations, and background information), managing room reservations, producing meeting notes and action items, drafting communications, and maintaining electronic files.
• Support hiring, onboarding, professional development, and retention processes, ensuring equity is at the forefront.
• Work independently to track, complete, and follow up on assigned tasks.
• Proactively seek work and ways to contribute to the team, brainstorming with team members to solve problems and find solutions to administrative issues.

Benefits

• Flexible scheduling
• Vacation that starts off at three weeks accrual based on a full-time schedule
• Unlimited wellbeing time (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets)
• 11 holidays
• Paid winter break between December 25 to January 1
• Up to 16 weeks of fully paid Family and Medical Leave
• Low-cost health, dental, and vision insurance options
• Therapist available at no cost
• Pet insurance and discount perk program
• Annual wellbeing allowance
• Retirement plan with immediate match and vesting
• Annual year-end retirement contribution
• Tuition Reimbursement
• Adoption and Surrogacy assistance
• Pet adoption stipend
• Student Loan management