Executive Talent Acquisition and Operations Coordinator

Scopely•Culver City, CA

5d•$22 - $32•Hybrid

About The Position

Scopely is seeking an Executive Talent Acquisition (Marquee) and Operations Coordinator to join its Talent Acquisition team in the Culver City hub on a hybrid basis, working up to four days per week in the office. The role supports executive hiring by partnering with senior leaders and executive candidates, managing confidential information and complex recruiting processes, and delivering a high-touch candidate experience. The coordinator manages executive interview logistics and candidate communications, supports Talent Partners and hiring leaders throughout searches, and oversees recruiting data, documentation, and operational tasks. Responsibilities also include coordinating NDAs, references, background checks, offers, candidate travel, onsite experiences, and executive recruiting events. The role contributes to Talent Acquisition programs and process improvements. Scopely is a global video game and interactive entertainment company with a diverse, globally distributed team.

Requirements

Experience in recruiting coordination, executive support, or another high-touch coordination role.
Exceptional organizational skills, sound judgment, and ability to manage competing priorities with urgency in a fast-paced environment.
Strong attention to detail, accuracy, and follow-through, with a commitment to delivering a high-quality candidate experience.
Experience partnering with senior leaders, Executive Assistants, and cross-functional stakeholders while handling highly confidential information with discretion and professionalism.
Excellent written, verbal, and interpersonal communication skills.
Proficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.
Experience working with applicant tracking systems and recruiting technologies.
A proactive, resourceful approach to problem-solving and process improvement.
A continuous improvement mindset and curiosity about new tools, technologies, and efficient ways of working.

Nice To Haves

Executive-level scheduling experience is strongly preferred.

Responsibilities

Coordinate and manage virtual and onsite executive candidate interviews, including complex scheduling across global time zones and travel arrangements for non-local candidates.
Serve as the primary point of contact for executive candidates throughout the interview process and provide a high-touch experience.
Partner with Talent Partners and hiring leaders to advance interview processes and maintain momentum across executive searches.
Prepare and distribute interview schedules, candidate materials, and briefing documents to interview teams and stakeholders.
Maintain accurate candidate data, recruiting documentation, and reporting across the applicant tracking system and other recruiting tools.
Coordinate executive NDAs, references, background checks, and offer administration to support timely and compliant hiring.
Track candidate progress through the recruitment lifecycle and proactively identify and resolve scheduling or process-related issues.
Coordinate candidate travel, onsite interview experiences, and executive recruiting events, including candidate dinners and leadership engagements.
Build working relationships with executives, Executive Assistants, hiring teams, and cross-functional partners.
Identify opportunities to improve recruiting coordination processes, candidate experiences, and operational efficiency.
Support selected Talent Acquisition programs and initiatives by coordinating logistics, maintaining documentation, and supporting operational excellence.
Identify opportunities to streamline workflows, enhance candidate experiences, and improve team efficiency through tools and best practices.