Executive Assistant
Norm Law • New York City, NY4d • Onsite
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Executive Assistant
Norm Law•New York City, NY
•Onsite
About The Position
About Norm Law Norm Law is the premier AI-native law firm, built for global institutions. Powered by Norm Ai, we combine elite legal talent with purpose-built AI agents to deliver faster, more precise, and more reliable legal services. About the Role We're hiring an Executive Assistant who brings exceptional organizational skills, sound judgment, and a proactive mindset to support up to four Partners at Norm Law. This is a high-impact role — you'll be the operational backbone that allows our Partners to work at their highest level, and your contributions will be felt across the team every day.
Requirements
- Bachelor’s degree
- 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
- Excellent organizational and time management skills, with a resourceful mindset
- Strong written and verbal communication skills
- Proficiency in Google Workspace and ability to quickly learn new tools
- High attention to detail and accuracy
- Ability to handle sensitive and confidential information with discretion
- Proactive in identifying and improving inefficient processes
- Comfortable navigating changing priorities and ambiguity
Nice To Haves
- Experience in high growth start-ups
- Experience planning and managing events
Responsibilities
- Manage and optimize complex calendars for one or more busy executives
- Resolve scheduling conflicts and proactively prioritize commitments
- Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
- Manage, prioritize, and triage incoming messages and correspondence
- Draft and edit communications on behalf of executives as needed
- Develop a strong understanding of Norm Law's business priorities and how they relate to day-to-day decisions
- Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
- Support planning and execution of events such as conferences and team offsites
- Arrange travel for executives, including flights, accommodations, dining, and transportation
- Prepare and manage travel itineraries and any related documentation
- Support office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized
- Perform ad-hoc administrative tasks as needed to support executive effectiveness
Benefits
- Competitive salary along with equity compensation
- Comprehensive benefits package includes a 401(k) plan with an employer match
- Top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans
- Relocation reimbursement for candidates needing to relocate to NYC
- Fast-paced learning environment where professional growth is constant
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What This Job Offers
Job Type
Full-time
Career Level
Executive
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