Executive Assistant II

Aston Carter • Seattle, WA

3d • $30 - $35 • Onsite

About The Position

This Executive Assistant role provides high-level administrative support to multiple Directors in Accounting in a fast-paced, high-impact environment. The position calls for a motivated, customer-focused professional who can manage complex tasks, anticipate needs, prioritize competing demands, and work with urgency while maintaining professionalism, confidentiality, and accuracy.

The role is fully onsite at a Seattle office five days per week, with a 40-hour workweek and no overtime option. Office hours are generally flexible around a 9:00 a.m. to 5:00 p.m. schedule, with occasional later hours to support events and key meetings. The workplace is collaborative and inclusive, with mentorship, knowledge sharing, employee-led affinity groups, learning opportunities, and a focus on work-life balance and career growth. The position primarily uses Microsoft Office, Outlook, and Concur.

This is a contract-to-hire position. The stated pay range is $30.00–$35.00 per hour. Individual compensation depends on factors such as qualifications, skills, relevant experience, job knowledge, geographic location, and internal equity.

Requirements

• At least 5 years of experience supporting leaders in an executive assistant or similar administrative role.
• Experience managing complex calendars for multiple leaders across several time zones; Microsoft Outlook experience is preferred.
• Strong event-planning experience, including organizing team meetings, town halls, and other internal events.
• Hands-on experience managing expenses; Concur experience is preferred.
• Ability to complete a high volume of tasks and projects with little to no guidance while maintaining high quality.
• Impeccable attention to detail and ability to identify and correct errors in schedules, documents, and communications.
• Ability to make sound, timely decisions and respond with appropriate urgency to time-sensitive situations.

Nice To Haves

• Microsoft Outlook experience.
• Concur expense-management experience.

Responsibilities

• Provide comprehensive administrative support to multiple Accounting leaders and help manage their time and priorities.
• Manage complex calendars for several leaders across multiple time zones, including scheduling, rescheduling, and prioritizing meetings.
• Monitor Director meetings, priorities, and emails, and act as a proxy when appropriate to ensure timely responses and follow-through.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and visas.
• Prepare, submit, and reconcile accurate expense reports in compliance with company policies.
• Organize and execute team events, including town halls, offsites, and internal meetings, handling logistics, communications, and onsite support.
• Manage a high volume of tasks and projects with minimal guidance, meet deadlines, and adjust plans as priorities change.
• Make sound, timely decisions and respond with appropriate urgency to situations requiring quick action.
• Handle sensitive information with strict confidentiality and discretion, maintaining professionalism in interactions inside and outside the organization.
• Draft, review, and refine written communications, presentations, and meeting materials with attention to detail and clarity.
• Identify process and workflow improvements and contribute to initiatives that increase efficiency.
• Remain flexible and adaptable as business needs change, demonstrating ownership, bias for action, and high standards of quality and execution.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan, with pre-tax and Roth post-tax contributions available
• Voluntary life and AD&D insurance for employees and dependents
• Short- and long-term disability coverage
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off and leave, including PTO, vacation, or sick leave, subject to eligibility and program terms
• Mentorship, knowledge sharing, learning opportunities, and career growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed